Suppliers (Doing Business With UMass)

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Bid Process & Submission

Learn about the UMass sourcing/bidding process and access open bids. 

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Check Payment Status

Check your invoice payment status. 

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Supplier Diversity Program

Learn about the UMass Supplier Diversity program and partnerships. 

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Supplier Portal

Access the Supplier Portal to transact with UMass or edit your existing supplier profile. 

Payment Resources

The UMass supplier payment options offers suppliers more favorable payment terms when utilizing the University's preferred payment solutions. For more information about the payment options below, please visit the Treasurer's office Disbursement Strategy page. 

To learn more about the below payment options, please visit the UMass Disbursement Strategy

 

PAYMENT OPTIONS DESCRIPTION PAYMENT TERMS INDIVIDUALS ENTITIES RESOURCES
Virtual Payables Card

Virtual Payables is an electronic supplier payment solution offered in conjunction with Bank of America. 

credit card processing fees apply
Net 15 Yes Yes Bank of America Virtual Payables Program
Paymode-X Premium

Offered by Bank of America Merrill Lynch to replace paper checks and other traditional electronic payments. 

1.5%  network fee

Net 20

No Yes

Paymode-X Benefits

Zelle  TBD TBD Yes No TBD
PAYMENT OPTIONS DESCRIPTION PAYMENT TERMS INDIVIDUALS ENTITIES FOREIGN RESOURCES
Paymode-X Standard

Offered by Bank of America Merrill Lynch to replace paper checks and other traditional electronic payments. 

No associated transaction fee

Net 45

No Yes No

Paymode-X Benefits

Checks A written, dated, and signed instrument that contains an order directing a bank to pay a definite sum of money to a payee.  Net 60 Yes Yes Yes  
Foreign Wires

A wire transfer is an electronic payment service for transferring funds by wire, for example through SWIFT, the Federal Reserve Wire Network or the Clearing House Interbank Payments System.

Net 45 No No Yes

Additional Resources

Please review the Massachusetts Department of Revenue guide on who & what is classified as a performer. 

COVID-19 Vaccination Requirements for Suppliers, Contractors, and Visitors: This communication informs suppliers and partners of the updated guidelines regarding the vaccination requirements for our campus locations. See campus-specific requirements below:

General COVID-19 Communication to 3rd Parties:

COVID-19 Communication to UMass Suppliers and PartnersThis communication informs suppliers and partners of the general UMass COVID-19 requirements that our partners and suppliers need to abide with. The communication complements any campus-specific requirements that may exist. For additional information on UPST and campus COVID requirements, access our For Supplier FAQ page.

The Unified Procurement Services Team (UPST) will like to alert our supplier community of an ongoing fraudulent scheme targeted at suppliers of higher education institutions across the country, including the UMass System. We encourage all our suppliers to reach out to UPST to verify any purchase order request that the supplier may believe is suspicious.

Fraudulent purchase order emails may have one or more of these common characteristics:

  • involves fraudulent/fake purchase orders, or fake requests for quotes, that claim to originate from the UMass System.
  • use legitimate UMass addresses when placing the order, but change the ship-to address after placing the order to a non-UMass address.
  • spoof of a UMass email account. The UMass System email address ends with a .edu and never a .net, .org, or .com.
  • impersonation of a UMass employee that holds purchasing authority, by using a defunct email address.
  • messages that include an attachment designed to look like a UMass purchase order, may include a logo or other graphic, and a signature that may look legitimate

While we cannot prevent this illegal activity, we want to promote awareness and communicate the necessity of verifying requests.

Note the following when transacting with the UMass System:

  • Only UPST’s procurement team is authorized to issue a purchase order on behalf of the UMass system. 
  • UPST’s procurement team utilized an e-procurement platform to issue Purchase Orders. PO’s issued from UMass will come from Buyways@umassp.edu
  • If you receive a purchase order by email, please alert your staff to hover over the address to ensure that it was sent from this address Buyways@umassp.edu and from a person listed on the UPST staff page.

If you believe you have received a fraudulent email that appears to be from the UMass System, you should forward it to our procurement team at upst@umassp.edu or call us at 774-545-UPST (8778) to authenticate before fulfilling the order or responding to that email.

The UMass System values its relationship and partnership with our supplier community. We keep escalating these fraudulent activities to the appropriate authorities when we are made aware of it and support ongoing investigations as needed. 

Frequently Asked Questions

Our Knowledge Base has answers to the most frequently asked questions that asked by our constituents.

FAQs for Suppliers