New Supplier Process

  • Step
    1

    A UMass employee completes the supplier request form on behalf of the new supplier 

  • Step
    2

    A UPST team member reviews the submitted form and approves it*

  • Step
    3

    An invite email is sent to the supplier asking them to complete a series of registration questions**

  • Step
    4

    The registration information is reviewed and approved by a UPST team member

  • Step
    5

    The supplier is activated in the system and given a supplier ID number 

*If rejected, please check the history tab of the request

**Foreign suppliers will not receive a traditional invite email, they will receive an email asking them to complete and submit additional documentation

The UMass Supplier Management Team is responsible for overseeing supplier registration, development, and risk management, ensuring alignment with UMass policies and regulatory compliance requirements.

The Supplier Request Form is used to request a new supplier, request a change on an existing supplier, or request a supplier proxy. Use this form to request support on all supplier types i.e., domestic individuals, foreign, entities, etc.

Before completing the form, ensure you have the following information on hand: 

  • Whether the supplier is foreign or domestic
  • The supplier's email address
  • The supplier's status as an existing UMass supplier
  • The likelihood of using the supplier more than once
  • Details about the department's intended purchase or payment to the supplier

Type of Suppliers

Foreign

For more information on nonresident alien tax withholding, checklists, and forms, please visit Treasury's Add or Update a Foreign Supplier page. 

UMass Employees

Before starting the Supplier Request for an individual who could be a current or recently retired employee, it is recommended to fill out the Determination of Independent Contractor Status form and obtain feedback from your Campus Human Resources department.

Students

Before starting the Supplier Request process, utilize the Payments to Students Decision Tool to determine the best course of action for both UMass and non-UMass students.

Job Aids & Resources

Requesting a New Domestic Entity Supplier
Demonstrates how to onboard a new domestic entity using the Supplier Request Form in BuyWays.
Requesting a New Foreign Entity or Individual Supplier
Demonstrates how to onboard a new foreign entity or individual using the Supplier Request Form in BuyWays.
Updating an Existing Supplier
Demonstrates how to update an existing supplier using the Supplier Request Form in BuyWays.

More job aids are listed in the table below. Get more resources for Supplier Registration & Management such as videos, templates and reference guides.

Resource UPST Process or Department Resource Type Brief Description of Training Resource
Domestic Supplier Recipient Select Plus (RSP) Portal Guide Accounts Payable, Supplier Registration & Management Job Aid A comprehensive guide for domestic suppliers, demonstrating how to access and use the Recipient Select Plus (RSP) Portal.
Foreign Supplier Recipient Select Plus (RSP) Portal Guide Accounts Payable, Supplier Registration & Management Job Aid A comprehensive guide showing foreign suppliers how to access and navigate the Recipient Select Plus (RSP) Portal.
Requesting a New Domestic Individual Supplier Supplier Registration & Management Job Aid Demonstrates how to onboard a new domestic individual using the Supplier Request Form in BuyWays.
Search for a Supplier Supplier Registration & Management Job Aid Demonstrates how to search for a supplier by name and number in BuyWays.