Our Supplier Management Team oversees supplier registration, development, and risk management. They ensure that suppliers are registered in alignment with UMass policies and other regulatory compliance requirements.
The Supplier Request Form is used to request a new supplier, request a change on an existing supplier, or request a supplier proxy. Use this form to request support on all supplier types i.e., domestic individual, foreign supplier, entities, etc.
Prior to completing the form, you will need to know the answers to the questions below and have that information available:
- If the supplier is foreign or domestic
- The supplier’s email address
- If the supplier is an existing UMass supplier
- If we will be using the supplier more than once
- What the department is trying to purchase or pay the supplier for
Note: Employee and student suppliers are handled differently. The sections below provide detailed information on the different supplier types.
Students:
- Before you start, please use the Payments to Students Decision Tool to determine the best course of action.
Employees:
- Before you initiate a supplier request for an individual that may be a current or recently retired employee, complete the Determination of Independent Contractor Status and receive your campus HR feedback before starting the process with UPST.
Domestic Individual suppliers can now be paid through Zelle. Zelle is an easy way to send and receive money directly between almost any bank account in the US. With just an email address, suppliers can quickly, easily, and safely receive payments from UMass.
For more information about Zelle and how to setup Zelle payments, please visit the resources below.
Zelle Website: https://www.zellepay.com/
| Resource | Purpose |
|---|---|
| Zelle Payment Method Job Aid | Walks through process for domestic individuals to update their profile payment terms to accommodate Zelle |
| Zelle FAQ | Frequently Asked Questions about Zelle payments |
| Zelle Tips for Safe Payments | List of tips for ensuring a safe payment through Zelle |
For more information on nonresident alien tax withholding, checklists, and forms, please visit Treasury's Add or Update a Foreign Supplier page.
Sponsors are entities that are set-up in the PeopleSoft Grants system, we provide them a service and they pay us. These entities are managed by the Controller's Office and not UPST.
You may use the form below to request Grant/Sponsor set-up with the Controller's Office:
UMass is dedicated to ensuring that our purchasing practices are aligned with the development of our local and diverse communities in an equitable and sustainable manner. Read more on our Supplier Diversity Program.
The UMass supplier payment options offers suppliers more favorable payment terms when utilizing the University's preferred payment solutions. For more information about the payment options below, please visit the Treasurer's office Disbursement Strategy page.
Job Aids & Resources
New Domestic Entity
Demonstrates how to onboard a new domestic entity using the Supplier Request Form in BuyWays.
Foreign Entity & Individual
Demonstrates how to onboard a new foreign entity or individual using the Supplier Request Form in BuyWays.
Updating an Existing Supplier
Demonstrates how to update an existing supplier using the Supplier Request Form in BuyWays.
| Job Aid/Resource | Purpose |
|---|---|
| New Domestic Individual | Demonstrates how to onboard a new domestic individual using the Supplier Request Form in BuyWays. |
| New Domestic Individual - Video | Visually demonstrates how to onboard a new domestic individual using the Supplier Request Form in BuyWays. |
| New Domestic Entity - Video | Visually demonstrates how to onboard a new domestic entity using the Supplier Request Form in BuyWays. |
| New Foreign Individual or Entity - Video | Visually demonstrates how to onboard a new foreign entity or individual using the Supplier Request Form in BuyWays. |
| Supplier Request & Registration Reference Guide | Provides quick information on requesting a supplier and what their registration process looks like. |
| Supplier Request Dashboard - Video | Visually walks through all aspects of the supplier request dashboard |
| Supplier Request & Supplier Registration Status Guide | Shows the various statuses a requester sees when they submit a request and when the supplier is in the process of registering. |
| Supplier Request & Management Glossary | Glossary defining all of the commonly used terms regarding UMass suppliers. |
| Search for a Supplier | Demonstrates how to search for a supplier by name and number in BuyWays. |
| Search for a Supplier by Tax ID Number | Demonstrates how to search for a supplier by tax id number in BuyWays. |
Search Supplier Registration FAQs
Enter terms to filter the Supplier Registration FAQs. Or go directly to the UPST Knowledge Base to search other topics.
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