Any agreement that meets or exceeds $100,000 requires a Contract for Services (CFS). Note that all contracts must be signed and attached or linked to the BuyWays requisition. For assistance in resolving disputes over contract terms and conditions between the department and the vendor, please contact the UPST.
Note: The Contract Start Date cannot precede the effective date of the contract.
Subcontracts
Account Codes 757270 and 757275 are exceptions to the use of the Contract for Service form. Subcontracts are associated with their own unique grant contract agreements. Questions concerning subcontract agreements should be referred to the respective grant accountant in the Controller’s Office.
Employees
Contracts for Services may not be issued to University employees, or to any individual whom the IRS might consider to be an employee. Reimbursement to employees is inappropriate in these subsidiaries.
Prevailing Wage Rates and Insurance
Required for all trade labor at dollar one ($1) and up; for example, installation of carpet, carpentry, electrical, plumbing, etc. Get the prevailing wage rate sheets for each campus.
Change Orders
If the total value of the Contract for Services is equal to or greater than $10,000, a written amendment must be done that has been signed by all the original parties. If the change is to a purchase order for $10,000 or less that had no contract done, and if the change will make the total value of the purchase order total more than $10,000, contact UPST for guidance. If an increase would put the order in another dollar category that would require legal review, competitive quotes, or public bids, contact UPST for guidance.