The University primarily makes payments against approved and encumbered Purchase Orders (POs) within established time limits. The Direct Payment voucher form is another means of payment processing that can be used only when certain conditions are met.
Our AP Team focuses on the timely audit and processing of all invoices in compliance with appropriate rules and regulations. Manual checks and Electronic Funds Transfers (EFT/ACH) to suppliers/payees are disbursed several times per week by the University Treasurer's Office.
Important Guidelines
Check Payment Status
Need to check the status of a payment? You can do so quickly and easily using the check payment status tool!
AP Pay Cycle Calendar
The University Treasurer’s Office is responsible for a variety of functions associated with payment processing to vendors, students, and employees. Payments are processed according to the AP Pay Cycle Criteria and Calendar. Payment methods include:
- Check
- ACH (Paymode-X)
- VISA credit card (ePayables).
Use of University Funds
All funds, regardless of the source or the manner in which they are acquired, are considered to be University Funds. All University employees should exercise their fiduciary responsibility in a manner consistent with the confidence and trust granted to them by the Board of Trustees in the disbursement of these funds. The President and Chancellors are responsible for the overall fiscal integrity of the University. Fund expenditures must meet University and campus guidelines and criteria in accordance with the University policy for management of University funds.
The University Procurement Policy governs the procurement of all goods, materials, commodities, and services by the University. Purchasing and Procurement policies vary by campus.
Late Fees
As a general rule, UMass does not pay late fees and Accounts Payable will not process one. However, per the State Comptroller if the vendor wants late fee payment they must compute the late fee based on Mass General Law - M.G.L. c.29, s.29...C815 CMR 4.00.
Job Aids & Resources
Direct Payment Categories
A list of categories/items that can be submitted through a direct payment form.
Invoice Processing Reference Guide
Answers commonly asked questions regarding invoicing, receipts, and match exception.
Zelle Payments for Domestic Individual Suppliers
| Resource | Video | Purpose |
|---|---|---|
| Zelle Payment Method Job Aid | Zelle Payment Method Video | Shows how to add Zelle as a payment method for domestic individual suppliers |
| Zelle Frequently Asked Questions | Frequently asked questions related to Zelle process. |
