A Direct Payment is an unencumbered payment.

Please review the approved direct payment categories for the use of the Direct Payment Form.

Direct Payment Requirements

  • Direct Payment cannot be used to circumvent the procurement of goods or services that should have been ordered in BuyWays using a Purchase Order. 
  • Since the Direct Payment is not encumbered, the responsibility is placed upon the department placing the order to ensure sufficient budget monies are available for the payment of the invoice. 
  • The Direct Payment form uses the same rules for workflow as a requisition. 
  • When the Direct Payment form is fully approved, it creates a Purchase Order that automatically “flips” to become an invoice. 
  • The Direct Payment Form can only be used to pay one invoice. Multiple invoices cannot be listed on the same form. However, there can be multiple lines listed for the same invoice.