Supplier Registration and Management

The UMass Supplier Management Team is responsible for overseeing supplier registration, development, and risk management, ensuring alignment with UMass policies and regulatory compliance requirements.

The Supplier Request Form is used to request a new supplier, request a change on an existing supplier, or request a supplier proxy. Use this form to request support on all supplier types i.e., domestic individuals, foreign, entities, etc.

Before completing the form, ensure you have the following information on hand:

Whether the supplier is foreign or domestic
The supplier's email address
The supplier's status as an existing UMass supplier
The likelihood of using the supplier more than once
Details about the department's intended purchase or payment to the supplier

Type of Suppliers

Foreign

For more information on nonresident alien tax withholding, checklists, and forms, please visit Treasury's Add or Update a Foreign Supplier page.

UMass Employees

Before starting the Supplier Request for an individual who could be a current or recently retired employee, it is recommended to fill out the Determination of Independent Contractor Status form and obtain feedback from your Campus Human Resources department.

Students

Before starting the Supplier Request process, utilize the Payments to Students Decision Tool to determine the best course of action for both UMass and non-UMass students.

Important Guidelines

Supplier Request

Job Aid/Video	Purpose
Supplier Request & Registration Reference Guide	Provides quick information on requesting a supplier and what their registration process looks like.
Supplier Request Dashboard - Video	Visually walks through all aspects of the supplier request dashboard.
New Domestic Individual	Demonstrates how to onboard a new domestic individual using the Supplier Request Form in BuyWays.
New Domestic Individual - Video	Visually demonstrates how to onboard a new domestic individual using the Supplier Request Form in BuyWays.
New Domestic Entity - Video	Visually demonstrates how to onboard a new domestic entity using the Supplier Request Form in BuyWays.
New Foreign Individual or Entity - Video	Visually demonstrates how to onboard a new foreign entity or individual using the Supplier Request Form in BuyWays.
Supplier Request & Supplier Registration Status Guide	Shows the various statuses a requester sees when they submit a request and when the supplier is in the process of registering.
Supplier Request & Management Glossary	A glossary defining all of the commonly used terms regarding UMass suppliers.