As we get closer to the end of the 2024 fiscal year (FY24), the goal of UPST is to ensure that your year-end transactions are performed in a timely and seamless manner. To this end, we are publishing our process transaction due dates in April to provide enough time for you to plan and send in your FY24 transactions to UPST.

Transaction Type Due Date Description
Sourcing/BidsMay 15th 

A sourcing event takes an average of 6 to 8 weeks to complete.

Staff are encouraged to submit all requests to UPST by Wednesday, May 15th.

Contracts Processing May 17th  Staff are encouraged to submit requests by Friday, May 17th.
Supplier RequestsMay 10thSupplier requests should be submitted in BuyWays by Friday, May 10th. This includes foreign, domestic, entities, and students.
Supplier RegistrationMay 24th 

Supplier registrations need to be completed by the supplier Friday, May 24th. 

Automatic reminders will be sent out to suppliers to remind them to take action.

T&E Expense Reports Approval

PeopleSoft - June 12th 

Concur - June 26th 

The last day to approve expense reports in PeopleSoft is June 12th, last day for

Concur expense reports to be approved is June 26th.

Accounts PayableJune 21stAll supplier invoices must be received by UPST on or before Friday, June 21st. This also includes all transactions that are entered directly in PeopleSoft.
Bank Card Reallocation (PeopleSoft)June 12th All Bank Card reallocation and expense activities for FY24 should be completed in PeopleSoft by Noon on Wednesday, June 12th.

Departments are advised to avoid unnecessary spending in the final weeks of the fiscal year. 

Purchase Orders & Invoices: 

  • For executed contracts, expenses are only accrued on the fiscal year (FY) the goods/services are received/rendered.
  • Purchase Orders and invoices exported from BuyWays to PeopleSoft will be put on hold on June 29th (5pm). (BuyWays users may continue to enter requisitions in BuyWays, but purchase orders will not be exported to PeopleSoft.)
  • FY24 invoices should be submitted by Friday, June 21st and approved by campus approvers by Wednesday, June 26th. All FY25 activities will resume on July 1st.

Expense Reports (PeopleSoft & Concur): 

  • The last day for departmental approval of expense reports in PeopleSoft is Wednesday, June 12th.
  • The last day for departmental approval of expense reports in Concur is Wednesday, June 26th. You can still access Concur after this date, but any approvals made after June 26th will be reflected in July. 
    Concur expense report availability and processing is not impacted by the year end close process.

Campus Specifics: 

  • Year-end accruals will be done by your Campus Controllers office.
  • For your campus-specific finance and accounting transaction due dates, we encourage you to contact your campus Controller’s Office for the most up-to-date information.

Fiscal Year End (FYE) Support: