FY22 Year-End Transaction Due Dates

As we get closer to the end of the 2022 fiscal year (FY22), the goal of UPST is to ensure that your year-end transactions are performed in a timely and seamless manner. To this end, we are publishing our process transaction due dates in April to provide enough time for you to plan and send in your FY22 transactions to UPST.

Transaction Type Due Date Description
Contracts Processing May 13th

Staff are encouraged to submit requests by Friday, May 13th.

Sourcing/Bids May 13th 

A sourcing event takes an average of 6 to 8 weeks to complete. Staff are encouraged to submit all requests to UPST by Friday, May 13th.

Supplier Registration May 23rd

Supplier invites (domestic) should be submitted in BuyWays by Monday, May 23rd.

Staff are encouraged to submit requests for foreign suppliers and/or exception suppliers to UPST by Monday, May 23rd.

T&E Expense Reports for Employee Reimbursement

June 21st

All expenses incurred through June 2022 must be entered into PeopleSoft with the required departmental approval by Tuesday, June 21st.

Accounts Payable June 24th

All supplier invoices must be received by UPST on or before Friday, June 24th.  

Bank Card Reallocation July 8th (Noon) All Bank Card reallocation and expense activities for FY22 should be completed in PeopleSoft by Noon on July 8th. 

As you perform your end of year transactions, kindly note the following:

  • For executed contracts, expenses are only accrued on the fiscal year (FY) the goods/services are received/rendered.
  • Departments are advised to avoid unnecessary spending in the final weeks of the fiscal year.
  • To ensure financial transactions, including encumbrances and payments are charged to the appropriate fiscal year, scroll through the grid on the right to see all our major process due dates.
  • FY21 purchase orders and vouchers will be processed through June 30, 2022. All FY23 activities will resume on July 1.

 For your campus-specific finance and accounting transaction due dates, we encourage you to contact your campus Controller’s Office for the most up-to-date information.

Fiscal Year End  (FYE) Support:

  • PO/Encumbrance Search Job Aid