As we get closer to the end of the 2022 fiscal year (FY22), the goal of UPST is to ensure that your year-end transactions are performed in a timely and seamless manner. To this end, we are publishing our process transaction due dates in April to provide enough time for you to plan and send in your FY22 transactions to UPST.
| Transaction Type | Due Date | Description |
|---|---|---|
| Contracts Processing | May 13th |
Staff are encouraged to submit requests by Friday, May 13. |
| Sourcing/Bids | May 13th |
A sourcing event takes an average of 6 to 8 weeks to complete. Staff are encouraged to submit all requests to UPST by Friday, May 13th. |
| Supplier Registration | May 23rd |
Supplier invites (domestic) should be submitted in BuyWays by Monday, May 23rd. Staff are encouraged to submit requests for foreign suppliers and/or exception suppliers to UPST by Monday, May 23rd. |
|
T&E Expense Reports for Entry |
June 21st |
The last day to process expense reports in PeopleSoft to meet the FY22 deadline is Tuesday, June 21. PeopleSoft will be locked for any new entries until July 5. |
|
T&E Expense Reports Approval |
June 28th |
The last day to approve expense reports in PeopleSoft is Tuesday, June 28. |
| Accounts Payable | June 24th |
All supplier invoices must be received by UPST on or before Friday, June 24. |
| Purchase Orders & Invoices | June 29th (5pm) | Purchase orders and invoices are exported from BuyWays to PeopleSoft on June 29th. Ensure your transactions are approved before this due date as they will be put on hold for export activities by 5pm on June 29th. (BuyWays users may continue to enter requisitions in BuyWays, but purchase orders will not be exported to PeopleSoft.) |
| Bank Card Reallocation | July 8th (Noon) | All Bank Card reallocation and expense activities for FY22 should be completed in PeopleSoft by Noon on July 8th. |
As you perform your end of year transactions, kindly note the following:
- For executed contracts, expenses are only accrued on the fiscal year (FY) the goods/services are received/rendered.
- Departments are advised to avoid unnecessary spending in the final weeks of the fiscal year.
- FY22 purchase orders and vouchers will be processed through June 30, 2022. All FY23 activities will resume on July 1.
For your campus-specific finance and accounting transaction due dates, we encourage you to contact your campus Controller’s Office for the most up-to-date information.