Accessing BuyWays | UMass Office of the President

BuyWays is the purchasing system for UMass covering Requisitions, PO, Invoice Status Check, Bank Card Statement Upload, Contract Request, Supplier Registration, and Sourcing.

How can I get access to BuyWays?

In addition to attending the UPST Shopper/Requisitioner training (see availability in Training Sessions), you will also need to complete a request form for your Campus IT Security team. Please find the instructions for completing your campus security form below. Additional training or approvals may be required for additional BuyWays roles depending on the campus requirements.

Campus	Instructions
Amherst	Complete the Financial Systems User Access Security Form and email it to afsecurity@umass.edu.
Boston	Complete the CON-15 Access Request Form and Computing Awareness and Data Security Compliance Statement and email it to your Controller's Office (Controllers.Office@umb.edu).
Dartmouth	Complete the Financial Systems User Access Security Form and email it to your Controller's Office (Controller.Request@umassd.edu).
Lowell	Complete the Financial Services Access Request Form on the UML Financial System Access & Login webpage. DocuSign routes the form to the appropriate approvers and Security Administrators for processing
UMass Chan	Complete the Security Request Form on the UMass Chan Get Access to Business Tools webpage. DocuSign routes the form to the appropriate approvers and Security Administrators for processing
President's Office	Email innovation@umassp.edu with your access needs.

What roles are available in BuyWays?

Roles	Process	Roles Defined
Bank Card Form Approver without Edit	Declining Balance Card	Can review, return, reject or approve the Bank Card form, but cannot edit the submitted information.
Bank Card Form Approver with Edit	Declining Balance Card	Can review, return, reject or approve the Bank Card form and can edit the submitted information.
Bank Card User	Declining Balance Card	Can create, assign or submit the Bank Card form requisition for review and approval.
Contract Approver	Contracts	Can review and approve contract requests and contracts.
Contract Requester	Contracts	Can create contract requests and submit information required to begin the contract review. Able to see in the Contract Requester Dashboard any contract request that they previously created and the status of those requests.
Inquiry Access	General Inquiry	View-only access to BuyWays transactions. Can search for and view requisitions, purchase orders (POs), and vouchers within their assigned business units (see the business unit list in the user's profile > user settings > Access).
Invoice Approver	Invoice & Payments	Can review, approve, return, place on hold, or forward invoice/voucher to a substitute approver.
Receiving	Accounts Payable (AP)	Ability to create a receipt in BuyWays. The user will be able to receive (cost or quantity) for any purchase order they can see in document search.
Requisition Approver with Edit	Purchase Orders (PO)	Can review, return, reject, or approve requisitions and modify the requisition content.
Requisition Approver without Edit	Purchase Orders (PO)	Can review, return, reject, or approve requisitions, but cannot modify the requisition content.
Requisitioner	Purchase Orders (PO)	Able to shop from catalogs, build carts, submit carts into workflow. Cart submission includes their own carts and carts assigned to them by shoppers. Can also create Purchase Order change requests
Shopper	Purchase Orders (PO)	Able to shop from catalogs, build carts, and assign those carts to a requisitioner, but cannot submit a cart into workflow themselves.
Supplier Requester	Supplier	Able to create and submit supplier request forms. Able to see in the Supplier Requester Dashboard any supplier requests that they previously created and the status of those requests.