As we approach the end of the 2026 fiscal year (FY26), our goal at UPST is to ensure that your year-end transactions are completed in a timely and seamless manner. To assist with this, we are publishing important transaction due dates in advance, allowing you ample time to plan and submit your FY26 transactions to UPST. In addition, departments are advised to avoid unnecessary spending in the final weeks of the fiscal year.
FY26 Year-End Calendar by Due Date
UPST is preparing for FY2026 year-end processing. Below are the proposed dates for each of our major processes. Normal UPST operations will continue through the year-end as process requests are received.
| Transaction Type | Due Date | Description |
|---|---|---|
| Supplier Requests | May 11, 2026 | Supplier requests should be submitted in BuyWays by Monday, May 11, 2026. This includes foreign, domestic, entities, and students. |
| Sourcing / Bids | May 15, 2026 | A sourcing event takes an average of 6 to 8 weeks to complete. Staff are encouraged to submit all requests to UPST by Friday, May 15, 2026. |
| Contracts Processing | May 15, 2026 | Staff are encouraged to submit requests by Friday, May 15, 2026. |
| Supplier Registration | May 26, 2026 | Supplier registrations need to be completed by the supplier Tuesday, May 26, 2026. Automatic reminders will be sent out to suppliers to remind them to take action. |
| Bank Card Allocations | June 18, 2026* | All Bank Card allocation and expense activities for FY26 should be submitted in Concur no later than Thursday, June 18, 2026. |
| Accounts Payable | June 22, 2026* | All supplier invoices must be received on or before Monday, June 22, 2026. This also includes all transactions that are entered directly in Peoplesoft. |
| T&E Expense Reports Approval | June 22, 2026* | The last day to approve expense reports in Concur is Monday, June 22, 2026. |
* - Represents guaranteed processing date. For additional dates and information, refer to your campus Controller’s fiscal year-end close memo.
Purchase Orders & Invoices
- Please review all open POs before Monday, June 22, 2026 to ensure PO closure can be completed prior to PO rollover.
- Toshiba POs:
- All Toshiba POs must have enough funding to carry no less than three months into FY27 to ensure invoicing can continue without PO closure.
- All Toshiba PO owners will receive a separate communication from Deb Fisher, dfisher@umassp.edu, providing best practice tips for FYE processing to ensure Toshiba POs successfully roll into FY27.
- FY26 invoices should be submitted by Monday, June 22, 2026 and approved by campus approvers by Friday, June 26, 2026.
Expense Reports (Concur)
- The last day for departmental approval of expense reports in Concur is Monday, June 22, 2026. You can still access Concur after this date, but any expense reports not approved by this day may be reflected in July.
- Concur expense report availability and processing are not impacted by the year-end close process.
Campus Specifics
- Your Campus Controller office will do year-end accruals.
- For your campus-specific finance and accounting transaction due dates, we encourage you to contact your campus Controller’s Office for the most up-to-date information.
Fiscal Year End (FYE) Support
- Searching for Open Purchase Orders (POs) in Buyways (Query) Job Aid
- All questions can be directed to A&Fsupport@umassp.edu.
Return to the Fiscal Year End 2026 Dates and Tips page or the Unified Procurement Service Team Newsletter page.