- Run Buyways query (see below) and export UITS Open POs
- Pivot by PO owner
- Frank will investigate valid reasons
- Review list with PO owner
- Close PO or zero out individual lines?
- No - Check again next month
- Yes
- Insert comment on PO and send to Frank
- Frank requests UPST close PO or Zero out individual lines
- UPST completes and funds are no longer encumbered
BuyWays Query Details
Click on Profile picture > Manage Searches > Fiscal Year End - Campus Queries > Open PO's By Dept ID > Modify Department: Starts With: and use "C8163" only (Remove other departments)
- Dept starts with "C8163"
- Inv Pay Status = "No Pay Status" or "Open"
- AP Status = "Open"
Notes
- Balance from Open POs are encumbered funds, even crossing fiscal years.
- Evaluate Voucher line details by year for multi-year POs and zero out individual lines or years, else these continue to get encumbered.