- Obtain Pre-Travel Authorization (also known as Prior Approval): University Travelers must obtain prior approval/pre-travel authorization in Concur prior to booking travel. Please see the Before Booking Travel section for additional information.
- Book Travel Arrangements: University Travelers can book their travel after pre-travel authorization is obtained. University travelers are encouraged to book travel through Concur. See the Booking Travel section for additional information.
Register Travel: University Travelers must register travel once travel is booked. See below for guidance on registering travel.
Travelers are also encouraged to visit Before Departure to obtain information on university travel insurance, how to receive emergency alerts while traveling, and information on travel using your Bank Card.
Yes. In accordance with the University Travel Policy, all overnight and out-of-state University Travel, both domestic and international, must be registered in the University Travel Registry.
Please note: failing to register your Travel may impact expense reimbursement eligibility.
Because a formal travel itinerary is needed to enable registration of Travel, Travel should be registered only after travel has been approved and booked.
With the implementation of Concur and the new Healix Sentinel Travel Registry, the process of registering your travel is easier than ever. Travel is registered using your formal travel itinerary from your travel booking.
There are two ways to register individual Travel (please see the section on Registering Group Travel for registering groups of travelers with the identical itineraries):
1. Book Travel within Concur
- Travel booked within Concur is automatically registered. Travelers booking their Travel in Concur do not need to take additional steps to register their Travel.
2. Manually Register Your Travel Via Email
- Travel booked outside of Concur (i.e., another travel management company, online booking tools such as Orbitz, etc., direct booking with an airline or hotel, etc.) must be manually registered by the Traveler through email. Please follow the Registering Travel by Email guidelines to ensure the information can be accepted by Sentinel.
- If you are manually registering travel on behalf of someone else, please follow the Registering Travel by Email guidelines.
- If you are traveling and do not have formal booking (i.e., attending a conference or meeting but staying with a family or friend, or driving in a personal vehicle to an out-of-state meeting), please email travelexpense-services@umassp.edu with the address of your meeting or conference location and the dates of your travel. Please note: pre-travel authorization in Concur is required prior to sending your information for travel registration.
If you are registering a group of travelers with the same travel itinerary, please see the Section on Registering Group Travel below.
To register a group of travelers with the same itinerary, please download and complete this template. Email the completed template to travelexpense-services@umassp.edu.
Please email travelexpense-services@umassp.edu with any questions about registering group travel.
If you have questions regarding travel registration, please contact the Travel and Expense team at travelexpense-services@umassp.edu.
Please do NOT send questions to UMass.Trips@healix.com. This email address is enabled only to receive travel itineraries; sending questions to this address will result in a delayed response to your inquiry.
Campus Risk Managers/Sentinel Administrative Users may use this SSO link to access Healix Sentinel. Credentials are required.
Please note: Only campus Risk Managers have access to this site. Travelers do not have access to this site are not required to log in to register their travel. Please see section above "How Do I Register My Travel" to learn how to register your travel.