Need Help with Concur?
- Create a case by completing one of the following forms:
- Create a case by sending an email to travelexpense-services@umassp.edu
- Call the Concur Hotline at (774) 570-5507 Monday through Friday from 9am to 4pm.
- Office Hours are available every Monday and Wednesday from 3pm to 4pm. Drop in any time during these hours through the following link. Meeting ID: 926 8004 9762 (Please note that the Office Hours Zoom link and ID has been updated on 11/9/23)
Support Resources for Chan Campus
The following resources are available to employees of the Chan campus:
- Visit our Concur webpage
- Send an email to ChanTravelExpenseSupport@uhealthsolutions.org
- Call our Hotline at 508-368-7147 Monday through Friday 9am to 5pm
- Drop into Office Hours hosted by the President's Office every Monday and Wednesday from 3pm to 4pm using this link.
Concur Production Access
Click here to log into Concur
Orientation
Register for April orientation sessions below:
Systemwide (Amherst, Boston, Dartmouth, Lowell)
Chan Campus
Orientation for new users recorded on April 11th, 2024
Important Steps for First Time Concur Users
Step 1 - Review, update, save personal information
- On the upper right- hand side of your main screen, click profile next to the person icon of a person.
- Select "Profile Settings"
- Click "Personal Information" and fill out all required fields: Work phone, Home phone and "save"
- Verify that your name on your account matches your government issued identification. Update and save if necessary.
Step 2 - Verify your email address
You must verify your email address under Personal Information by clicking the Verify link to allow
Concur to associate your email address with your Concur account. After verifying your account you will be able to forward electronic receipts to receipts@concur.com to display them in your available receipts (Please note this is one of the methods to upload receipts to Concur).
Step 3 - Update your expense profile
- Use the personal information page to set or change your personal preferences. To avoid re-entering personal and permanent information about yourself, complete your profile after logging onto SAP Concur for the first time and update it whenever your information changes.
- It is recommended that you enter your work address and home address. If you enter these, you will not need to add them each time you claim mileage.
- Additional suggested items to update: phone number contacts, credit card information, emergency contacts, travel information such as passport, frequent flyer information, TSA precheck, personal car for mileage, etc.
Step 4 - Activate E-receipts
From the Profile page, elect E-Receipt Activation. Can also access from Personal Information by scrolling on the left menu paths. Click here to enable e-receipts and agree to the terms of activation.
Instructor Led Concur Expense Training Schedule
Below are the training dates and registration links:
- Tuesday, April 16th at 2pm
- Friday, April 19th at 11am
- Wednesday, April 24th at 1pm
- Friday, April 26th at 11am
- Tuesday, April 30th at 2pm
- Wednesday, May 1st at 1pm
- Tuesday, May 7th at 10am
- Wednesday, May 15th at 2pm
- Tuesday, May 21st at 10am
- Wednesday, May 29th at 2pm
Slides from the presentation can be found here
Instructor Led Concur Approver Training Schedule
Below are the training dates and registration links:
- Friday, April 19th at 1pm
- Wednesday, April 24th at 11am
- Tuesday, April 30th at 10am
- Friday, May 10th at 10am
- Friday, May 24th at 10am
Slides from the presentation can be found here
Instructor Led Concur Travel Booking Training Schedule
Below are the training dates and registration links:
- Tuesday, March 26th at 10am
- Tuesday, April 2nd at 2pm
- Tuesday, April 9th at 10am
- Wednesday, April 17th at 1pm
- Tuesday, April 23rd at 10am
- Friday, April 26th at 1pm
- Wednesday, May 1st at 11am
- Wednesday, May 8th at 2pm
- Tuesday, May 14th at 10am
- Wednesday, May 22nd at 2pm
- Tuesday, May 28th at 10am
Slides from this presentation can be found here
Concur Trainings for Chan Campus
Below are training sessions for members of the Chan campus.
- Expense Training - Tuesday, April 23rd at 2pm
- Expense Training - Tuesday, May 7th at 2pm
- Expense Training - Wednesday, May 15th at 11am
- Expense Training - Tuesday, May 21st at 2pm
- Expense Training - Wednesday, May 29th at 11am
- Approver Training - Wednesday, April 17th at 11am
- Approver Training - Friday, May 17th at 10am
- Approver Training - Friday, May 31st at 10am
- Travel Booking Training - Friday, May 3rd at 11am
- Travel Booking Training - Wednesday, May 8th at 11am
- Travel Booking Training - Tuesday, May 14th at 2pm
- Travel Booking Training - Wednesday, May 22nd at 11am
- Travel Booking Training - Tuesday, May 28th at 2pm
Training Accommodations
UMass recognizes that individuals may require an accommodation to best attend the training. If this pertains to you, please email accommodations_concur@umassp.edu to request an accommodation. Please aim to make this request at least two weeks prior to your preferred training session.
Concur Resource Library
For more resources please visit Travel and Expense Program.
Tracking Concur Status
To track Concur services and current status please visit here
Travel and Expense System Changes
Process/Activity | Old System | New System |
---|---|---|
Pre- Travel Authorization * | Terra Dotta | Concur (Request) |
Travel Registration | Terra Dotta | HX Sentinel |
Travel Booking | Egencia, The Travel Collaborative, or another (Non- UMass agency) | Concur (Travel), The Travel Collaborative, or other (Non UMass agency) |
*UMD and UMPO use Peoplesoft for pre-travel authorization, and this will be discontinued. UML Athletics uses ARMS for pre-travel authorization and will continue to use ARMS.
Process/Activity | Old System | New System |
---|---|---|
Expense Reporting (Travel and Business Expenses) | PeopleSoft | Concur (Expense) |
Bank Card Reconciliation and Reallocation | BuyWays | Concur (Expense) |
Prior Approval | DocuSign | Concur (Request) |
Exception Approval | DocuSign | Concur (Request) |