Effective: Immediately Responsible Office: Office of Human Resources, I. Reason, In compliance with the Drug-Free Workplace Act of 1988, the University of Massachusetts President’s Office (“President’s Office”) has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which it operates. Employees under the influence of drugs or alcohol on the job pose serious safety and health risks to…, II. Scope, These guidelines apply to all President’s Office employees and applicants, and outlines the practice and procedures designed to correct instances of identified alcohol and drug use in the workplace., III. Applicability, The Drug-Free Workplace Guidelines are intended to apply whenever anyone is representing or conducting business for the organization. Therefore, these guidelines apply during all working hours, whenever conducting business or representing the organization, or while on call or paid standby., IV. Prohibitions, The unlawful manufacture, distribution, dispensation, possession or use of a controlled substance or alcohol by an employee on President’s Office property, in the workplace is strictly prohibited. Note that the President’s Office does not permit marijuana for any purpose. Employees who qualify under local law to use marijuana may not possess, store, use or share marijuana on President’s Office…, V. Notification Requirements, As a condition of employment, each employee will abide by the terms of these guidelines and will notify the Assistant Vice President of Human Resources no later than five (5) days after any conviction for a criminal drug statute offense or alcohol offense committed on President’s Office property. Failure to comply with these conditions will be grounds for disciplinary action. Employees, who are…, VI. Disciplinary Actions, Upon receiving notice of an employee’s conviction of a criminal drug statute occurring in the workplace, the President’s Office will take appropriate action within thirty (30) calendar days. Any individual who violates this prohibition will be subject to disciplinary action, up to and including termination. Such disciplinary action may include: suspension from employment, mandatory participation…, VII. Employee Assistance, Employees who are struggling with alcohol or drugs are strongly encouraged to seek assistance. The University’s Employee Assistance Program (EAP), ComPsych, is available free of charge to employees and their families on a confidential basis, 24 hours a day 7 days a week. Employees who have a concern about drug or alcohol abuse are strongly encouraged to contact the EAP at 844.393.4983 for…, Office of National Drug Control Policy (ONDCP), This office reports to the President of the United States. ONDCP administers the Youth Anti-Drug Media Campaign., Substance Abuse and Mental Health Services Administration (SAMHSA), This organization is responsible for overseeing and administering mental health, drug prevention, and drug treatment programs around the nation. The Center for Substance Abuse Prevention (CSAP) and the Center for Substance Abuse Treatment (CSAT) are part of SAMHSA ., National Institute on Drug Abuse (NIDA), NIDA conducts and disseminates the results of research about the effects of drugs on the body and the brain. NIDA is an excellent source of information on drug addiction.
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TERMS DEFINITIONS, Approver, University employee, often a manager or supervisor, who is Duly Authorized to approve business or travel expenses for employees within their line of supervision or area of management responsibility., Business Entertainment, Tickets for events for the entertainment of institutional donors, alumni, guests, and visitors. In all cases the expenses must be shown to benefit the mission of the institution or directly support its programs., Business Meeting , (“business meeting” or “business meal”) A gathering to discuss University Business, such as recruitment or advancement, or to host a distinguished guest., Campus Events, University/campus events qualifying under IRS Publication 15-B, “Employer’s Tax Guide to Fringe Benefits”, as having a substantial business purpose, such as recognition/morale activities, public relations, development/fund-raising events, conferences/retreats/seminars, and activities in conjunction with various ceremonial and official events. These events may include food and beverage and be…, Campus Meetings & Committees, Expenses for meetings of regular University/campus committees which may involve only employees, and which are documented to be part of a working session, or result because of schedule conflicts or other unavoidable circumstances, and are solely for the benefit of the institution., Cell phone or mobile device, For the purposes of these Standards, this includes but is not limited to portable communication devices such as smartphones (iPhones, Androids), hotspots, or other portable wireless device issued by the University to an employee for the purpose of providing internet access, cellular services, video communication and/or voice communication., Contribution, A gift or payment to a charitable organization., De Minimus Limits, In accordance with the IRS, any property or service for which, considering its value and frequency with which it is provided, is so small that IRS reporting would be unreasonable or impracticable. The University observes $100 as the de minimus limit for non-cash gifts., Duly Authorized, Approved by or with the authorization of supervisor or appointing authority per Policy, Standard and campus procedures., Employee Achievement Award, Item of tangible personal property that is: Transferred by an employer to an employee for length of service achievement or safety achievement, Awarded as part of a meaningful presentation, and Awarded under conditions and circumstances that do not create a significant likelihood of the payment of disguised compensation., Exceptions, Where noted in the Standards, exceptions for a non-allowable expense may be allowed. Exceptions generally require prior approval. Please see the Additional Approval Matrix, attached hereto as Section 2.02 of the Appendix., Gift, A cash or non-cash item given as a gesture of goodwill or appreciation., Gift Card, Certificate or card (in electronic or hard copy format) which contains a specific monetary value. Some gift cards are redeemable for cash (“cash gift cards”), and other are redeemable only for tangible property/goods from a retailer (“retail gift cards”) provided the card explicitly states it cannot be redeemed for cash. Examples of Cash Gift Cards: Anywhere/anytime cash such as Visa, American…, Non-Cash Item, A gift of tangible personal property, such as UMass merchandise, clock, chair, etc., Non-travel Purchases, Purchases made through BuyWays (preferred) to support business operations or made in-person with University bank card (secondary); exceptions for non-travel out-of-pocket reimbursement may be granted., Prior Approval, Certain expenditures require prior approval to be reimbursed. Expenditures requiring prior approval are noted in the respective section of the Standards, as well as in the Additional Approval Matrix (2.02) detailed below. The Additional Approval Matrix (2.02) details which expenditures require prior approval and who may grant prior approval. Documentation of prior approval is required when…, Professional Dues and Subscriptions, The University, at the discretion of each campus, may pay for employee membership dues to professional organizations and subscriptions to professional journals or newspapers if they are appropriate for the individual's position and duties and if the membership or subscription benefits the university. Departmental coordination of subscriptions is encouraged to avoid duplication. Dues and…, Raffle or Door Prize, A prize awarded by lottery to the holder of a ticket purchased or distributed at a function or event., Recruitment, Soliciting Donors, and Hosting, Expenditures for the purpose of recruiting potential employees and students, soliciting prospective donors or sponsors, and hosting official guests when necessary for the conduct of University/campus business., Tangible Personal Property, Personal property that can be felt or touched, and can be physically relocated, and can be used or consumed. It does not include (a) cash, cash equivalents, gift cards, gift coupons, or gift certificates (other than arrangements conferring only the right to select and receive tangible personal property from a limited array of such items pre-selected or pre-approved by the employer), or (b)…, Travel Expenses, Business expenses incurred by Traveler on University Travel., Traveler, Duly authorized employees, Trustees, and non-employees (including without limitation speakers, lecturers, students, visiting professors, candidates for University employment, guests etc.) whose travel expenses for University Travel will be paid for or reimbursed by the University regardless of source of funds., University Business, Any activity, practice, commerce, trade, service, research, education, etc. in furtherance of the University’s mission and functions, University Event , (“event” or “University-sponsored event”) An event, other than academic classes scheduled as part of the curriculum, that is held in a University building or outdoor space on the University campus or is officially sponsored by the University at an off-campus location. A University event must also be sponsored by an officially recognized University department or organization and must be in keeping…, University Travel, Travel in the course and scope of employment at the University Travel financed, in full or part, through UMass funding, scholarship, or sponsorship Travel sponsored, arranged, endorsed, promoted, or administered by the University, or by University faculty or staff Travel directly related to a University-sponsored grant or contract, Valid Business Reason, Includes activities such as recruitment, advancement, hosting a distinguished guest, and certain other University Business.
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