Overview, Most types of expenditures are subject to approval and documentation requirements in order to be paid by the University. In addition, exceptions may be granted for certain expenditures which would normally be unallowable but only when proper justification and approvals are obtained., Prior Approval and Exceptions for Non-Allowable Expenses, Prior Approval , Certain expenses require approval , before, you make a purchase. Expenses which require prior approval are outlined in the Additional Approval Matrix . Prior Approvals must be submitted and approved through Concur Request. To receive reimbursement for an expense that requires prior approval, in Concur Expense, you must link the prior approval to the expense report proving that the approved prior approval was received before the purchase…, Exceptions for Non-Allowable Expenses, In certain circumstances, exceptions for expenses to be paid by the University which are normally unallowable may be granted with proper justification and approval. See the Additional Approval Matrix for a list of exceptions. Exceptions must be submitted and approved through Concur Request. To receive reimbursement for an expense that requires and exception, in Concur Expense, you must link the…, The Additional Approval Matrix, The Matrix detailing prior approvals and exceptions can be found here: Forms & Prior Approval Matrices, Required Documentation for Reimbursement, In order to be reimbursed for a business and travel expense, an expense report must be completed and include the following documentation: Statement of business purpose for incurring the expense Date of expenditure Description of expenditure, including clarification for any unusual expenditures Account numbers Appropriate signatures: Employee Supervisor PI /PI delegate (if on a sponsored grant)…, Please note: , Certain expenses require additional documentation, which is outlined in the Additional Documentation Requirements Table ., Approvals for Reimbursement of Allowable Expenses, All allowable expenses reimbursements must be approved by the employee’s supervisor. All requests for expense reimbursement require the following signatures: Employee submitting the expense reimbursement request Employee’s supervisor as the Approver Principal Investigator and/or individual with spending approval authority whenever grants are the funding source.
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