This page is the UMass Amherst guide to Concur expense additional approvals. This page covers approval authority for the reason codes and expense types that require additional approval through Business and Travel Expense policy processes.
| Reason codes | Allowed Expense Type(s) | Routes to supervisor for approval | Routes to Dean, Provost or VC for approval1footnote |
|---|---|---|---|
| Business Class Airfare-exception | Business Class Airfare | Yes | Yes |
| Department non-business meal/celebration-prior approval | Event OR Event with Alcohol | Yes | Yes |
| Employee Recognition Gift/Award Up to $100-prior approval | Employee Recognition Gift | Yes | Yes |
| Employee Recognition Gift/Award>$100-exception | Employee Recognition Gift | Yes | Yes |
| Employee Retirement Gift>$400-exception | Employee Retirement Gift | Yes | Yes |
| Employee Sympathy Gift>$100-exception | Tangible Gift (Employee) | Yes | Yes |
| Event with Food & Beverage No Alcohol>$500-prior approval | Event | Yes | Yes |
| Event with Food & Beverage With Alcohol (all)-prior approval | Event with Alcohol | Yes | Yes |
| Exceed Allowable business meal and/or alcohol limits-exception | Business Meals (Attendees) OR Event | Yes | Yes |
| FY Blanket Event with Food & Bev No Alcohol>$500-prior approval | Event | Yes | Yes |
| FY Blanket Event with Food & Bev With Alcohol-prior approval | Event with Alcohol | Yes | Yes |
| Gift Card Purchase-exception | Gift Card OR Human Subject Compensation OR Employee Retirement Gift | Yes | Yes |
| Gift/award provided to External Organizations-prior approval | Gifts - External Organization | Yes | Yes |
| Gift/award to a Non-Employee>$100-exception | Gifts - Non Employees | Yes | Yes |
| Human Subject Compensation>$100-exception | Human Subject Compensation | Yes | Yes |
| Human Subject Compensation≤$100-exception | Human Subject Compensation | Yes | Yes |
| Non-travel Paid out of Pocket-exception | Non-travel expense types only | Yes | Yes |
| Other Unallowable Non-Travel Expense-exception | Non-travel expense types only | Yes | Yes |
| Other Unallowable Travel Expense-exception | Travel expense types only | Yes | Yes |
| Prof. Dues & Subscriptions for "lifetime memberships"-exception | Memberships-Lifetime | Yes | Yes |
| Raffles and Door Prizes>$100-exception | Gifts - Non Employees OR Tangible Gift (Employee) OR Gifts - Employees | Yes | Yes |
| Reimbursement of personal cell phone service fees-exception | Telephone/fax | Yes | Yes |
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For non-academic areas, Director's can be allowable designees for Dean, Provost or VC approval.