Memo Dated: 6/8/2020 , Purpose: , To provide system level resources for consistent tracking and reporting for all COVID-19 related funding, costs, and reimbursements. , Tracking Resources Currently in Place: , Class Code: CVD19 Fund: 51124 GOF – Emergency Management (General Operating Fund) Account Codes: 726160 Travel Cancellation Fee for travel cancellation fees specific to COVID-19. All other account codes can be used when paired with Class Code above. Project Type: COVID Grant Resources Types: COVID – COVID Related Funding & COVDS – COVID Related Sub , Reporting Resources Currently in Place: , Grants Query: GM_ALL_COVID_AWARDS , Overall Tracking of All COVID-19 Costs , Through Class Code , In order to facilitate comprehensive tracking and reporting of COVID-19 related items for all campuses the Class Code CVD19 should be applied to all costs and expenditures, including CARES Act student support, and sponsored and non-sponsored projects. We are aware that for some campuses, the use of Class Code on grants is problematic. For these campuses, an alternative tracking mechanism is…, Through Fund Code , 51124 – GOF – Emergency Management, (GOF = General Operating Fund) has been set up to capture general COVID costs, including those that may be reimbursable from FEMA or MEMA. This provides a broad bucket to capture all COVID related items, and then anything reimbursable under a CFDA program would be transferred onto the applicable awards in Grants to ensure these are captured correctly on the…, CARES Act Related Funding , CARES Act funding related to students and student support will be subject to additional reporting requirements, including SEFA reporting and will be part of our Single Audit for FY20 and beyond. CARES Act funding is applied for individually by campus and will be awarded under specific CFDA (Catalog of Federal Domestic Assistance) numbers. , COVID Related Funding in Grants – Resource Codes , COVID-19 funding is being received by the campuses and will be coming through under COVID specific CFDAs as well as other existing CFDAs. Therefore, we cannot rely on CFDA numbers alone to identify COVID related grants received. The Grants Core Team has established Resource Codes that can be applied at either the proposal stage or to an already existing award, as well as a query to return any…, Class Codes in Grants , Sponsored project SpeedTypes should use the CVD19 Class Code for any COVID related award, and for any COVID related expenditures allowable under special OMB provisions on any non-COVID related awards. , Specialized Grant Related Reporting , We expect COVID and CARES related stimulus assistance may have reporting requirements similar to ARRA reporting. Using resource codes will allow us to adapt existing ARRA reporting tools. , COVID Reimbursable Costs on Non-COVID Related Grants , The OMB has made some allowances for existing awards to have COVID-19 related charges applied that would otherwise be unallowable as long as the awarding federal agency implements administrative relief, and institutional emergency policies allow. Institutions must identify all expenditures made that fall under these provisions. CVD19 Class Codes may be used to track these costs. Campuses may…, OMB Memos , OMB memos can be found at the following website: Whitehouse Office of Management and Budget Memoranda , COVID Related Expenses – Reimbursable and Non-Reimbursable , All COVID-19 related expenses recorded in the GL should use the Class Code CVD19. COVID-19 related costs and expenditures may also be applied to the 51124 - GOF – Emergency Management fund. These expenses include any student support, O&M (Operations & Maintenance) incurred costs, like additional Zoom license purchases among others. Some of these expenses may end up being reimbursable…, COVID Related State Appropriation Funds , State appropriations may include COVID related funds, and may also include federal funds funneled to the state. Note – under ARRA while UMass did have state reporting requirements, all federal reporting for state appropriation was handled by the state, so there may or may not be any separate federal reporting for these funds. , Human Resources , Tracking Resources , Action Reason to track different leave of absences; Emergency Paid Sick Leave Intermittent Emergency Paid Leave Public Health Emergency Leave Intermittent Public Health Emergency Leave New Time Reporting Codes and Earning Codes PHE – Public Health Emergency Leave EP2 – Emergency Paid Sick Leave – Reduced (2/3) EPS - Emergency Paid Sick Leave – Full Created a Shadow Code in Time and Labor…
Type: Basic page
