New Non-Benefited Employee Forms and Resources

Welcome to the UMass Presidents Office! New employees must complete a number of forms before employment officially begins. We ask that you print and fill out each form below and bring the completed forms to the Office of Human Resources on or before your first day of work. Below, you will find forms to complete, as well as some helpful information about working at the President’s Office. If you have any questions regarding your new employee paperwork or to set up a benefits orientation, please contact Jennifer Forsberg by email jforsberg@umassp.edu or by phone 774-455-7568.

Required Forms

PAYROLL FORMS

If you would like more information about payroll, visit the payroll section of the Employee Center.

Section 1 of the I-9 Employment Eligibility Form must be completed by the first day of employment. I-9 Employment Eligibility Form must be verified by the third day of employment.

RETIREMENT INFORMATION

Certain part-time, seasonal or temporary employees of the University are required to participate in the Commonwealth of Massachusetts Deferred Compensation Plan ("OBRA Plan") as an alternative to the Old Age, Survivors and Disability Income portion of the Federal Insurance Contributions Act. The OBRA Plan is permitted by the federal Omnibus Budget Reconciliation Act of 1990. As an OBRA employee, you must contribute 7.5% of your gross compensation per pay period to the plan. These mandatory contributions must be invested in the income fund. You may also make additional voluntary contributions to the plan.

You will be automatically enrolled into the OBRA plan, however you must fill out a mandatory beneficiary form, which can be downloaded here.

INSURANCE

Under the federal Affordable Care Act, all employees must be notified of their health coverage options, including the availability of coverage through the Health Insurance Marketplace (in Massachusetts, the Massachusetts Health Connector). This notice provides some basic information concerning your current coverage and the availability of other coverage to assist you in comparing your options.

OTHER REQUIRED FORMS

Statement concerning your employment in a job not covered by Social Security.

Optional Forms

Students may be exempt from contributing to OBRA and the Medicare portion of FICA. To qualify for the exemption, the student employee must meet BOTH of the following criteria:

  • Must be currently enrolled for a minimum of 6 credits
  • Is not working full-time (37.50 hours per week)

Time Reporting/HR Direct

The directions above will walk you through entering time in HR Direct. All employees can access HR Direct through the "Connect" page. You must login here. Bookmark this page for future access as it is a connecting tool to many services.

Required Policies (MUST READ)

Every employee must read and become familiar with the contents of the President’s Office Online Employee Handbook. The handbook provides a summary of key policies and procedures, as well as the benefits offered to President’s Office employees.  While the handbook provides important information relative to all aspects of your employment at the President’s Office, it cannot be used as the basis for all decisions.  To that end, we encourage you to consult your supervisors and members of our Human Resources staff with any additional questions you may have.

As a new employee, you are expected to familiarize and comply with all UMass President Office policies/guidelines.  Please familiarize yourself with these policies and take steps to ensure that you are in compliance with the policies as you conduct your daily business. 

Employee Handbook and UMass Policies

All employees are required to comply with the State Ethics Statute (Chapter 268A of the General Laws), as amended, which imposes on all state agencies, and on all state employees, affirmative obligations that are designed to ensure that no state employee is uninformed of any statutory requirements pursuant to ethical standards or conflicts of interest.

It is every employee's responsibility to protect the University from unethical behavior.  Ethical violations in any form will not be tolerated.  To help prevent and detect unethical behavior each employee is tasked with safeguarding and preserving the assets and resources of the University, particularly those for which he or she is responsible.  In accordance with the University's Fraudulent Financial Activities Policy, each University employee is expected to report any instance of suspected ethical misconduct to management and/or University Internal Audit.