The position description is used to classify the position, determine the responsibilities (essential and other functions) of the position, as well as the minimum and preferred qualifications in terms of specific search criteria, and identify any special or unusual working conditions and/or physical requirements.
Minimum qualifications are the minimum amounts of education or experience and the minimum level of knowledge, skills, abilities, licensures, certifications and other job-related requirements that must be met for a candidate to be considered for a position. The UMass President’s Office cannot hire a candidate who does not meet all of the minimum qualifications. No exceptions.
Listing reasonable levels of minimum qualifications, in part to meet the requirements of the Americans with Disabilities Act and to allow us create a reasonably large and diverse pool of applicants, meets many business and compliance-related needs of the UMass Presidents Office. It should not affect negatively the classification level of a position.
We must be careful about creating minimum qualifications that are not directly related to the essential functions of the job. The risk of minimum qualifications that are too high potentially creates a disparate impact on underrepresented and protected groups.
Preferred or desirable qualifications are a great tool to use in searching for the right candidate. A candidate does not have to meet all the preferred qualifications to be considered or hired. They may meet some or most, but there is no requirement to meet all of them. Preferred qualifications should never be used to screen candidates out. They should be used to screen candidates in and to help narrow down the selection process.
Describe all work the position involves. Detail is critical, but you should keep sentences clear and concise. Position descriptions should be understood by anyone who reads them and therefore acronyms should not be used. Remember, you want to define the position and not write the description to “fit” a specific individual; use specific details of the responsibilities that will be required to successfully meet the department needs.