Additional Compensation Glossary

Purpose

This glossary is designed to be used by Human Resources Departments across the University system. The glossary includes a list of Additional Compensation earnings codes and definitions.

This glossary will be maintained and updated by the UMass President’s Office working collaboratively with the campuses.

Guidelines

  • Campuses must use the additional compensation types based on the definitions in the glossary
  • If a campus has a question about the applicability of an additional compensation type for a particular payment, they should contact the President’s Office Director for HR Operations
  • If a campus thinks a definition in the glossary should be modified, they should contact the President’s Office Director for HR Operations
  • The glossary will be maintained by the President’s Office Director for HR Operations and will be posted on the President’s Office website
  • Any changes to the glossary will be communicated to the campuses
Add Comp Continuing Education (ACE)
  • Used to compensate faculty or staff for teaching in continuing education
Add Comp Faculty (A10, A12, A25, AF1, AF2, AF3, AF4, AF5, AF6, AF7, AF8, AF9)
  • Used to compensate faculty who perform additional duties beyond their normal responsibilities
Add Comp Faculty No Limits (ACF)
  • Used to compensate faculty for course overloads
Add Comp Prof Staff 12% (AA1, AA2, AA5, AA6, AA7, AA8, AA9, ACP)
  • Used to compensate staff who perform additional duties beyond their normal responsibilities
Additional Responsibilities (ADR)
  • Used to compensate an employee for work performed outside of the scope of their job
Coordinator Stipend (DCS)
  • Used to compensate faculty or staff who serve as a program coordinator
Essential Personnel Pay (EPP)
  • Used to compensate employees identified as essential during an emergency
Faculty in Residence Stipend (FIR)
  • Used to compensate faculty who serve as Faculty-in-Residence (FIR) to implement that FIR program
On Call (ONC)
  • Used to compensate employees who cover on call shifts
Summer Add Comp (SA1, SA2, SA3, SA4, SA5, SAC)
  • Used to compensate faculty for work done in excess of their normal responsibilities specifically for summer work or work funded by grants
Summer Add Comp NSF (NS1, NS2, NS3, NS4, NSF)
  • Used to compensate faculty or staff working to support activities under the National Science Foundation (NSF) grant
Car Allowance (CAL)
  • Used to compensate employees who have been granted a car allowance as part of their terms of employment as part of their contract
Housing Allowance Payment (HAP)
  • Used to record housing assistance that is being paid to the employee as taxable income
Meal Money Taxable (MMP)
  • Used to compensate a classified employee for meal money, taxable under the bargaining unit agreement
Transition Relocate Allowance (MNQ, MET)
  • Used to compensate new hired employees for transition relocate allowance (earning code MET used when the vendor is paid via A/P check to impute the income)
Uniform Allowance (UAP, UAT)
  • Used for the reimbursement of uniforms under the collective bargaining agreement (earning code UAT used when the vendor is paid via A/P check to impute the income)
Child Care Assistance (CAP, CCA)
  • Used to provide financial benefit to eligible employees to assist with the cost of obtaining child care
Emergency Assistance Program (EAP)
  • Used to provide monetary assistance in emergency circumstances
Graduate Tuition Waiver  (GTW)
  • Used to provide graduate tuition assistance
Group Practice (GPP, GPR)
  • Used for reimbursement of health insurance premiums paid for the eligible group of employees which includes faculty (Assistant Professor level and above) and executives. The reimbursement is paid every pay period in which a health insurance deduction is taken
Industrial Accident Leave Partial Pay (IPA)
  • Used to buyback accrued time and adjust taxable wages and tax for workers’ compensation
Industrial Accident Approved (IAI)
  • Used to accrue time while on workers’ compensation
Industrial Accident Offset (IAO)
  • Used to process a manual check with negative gross and net earnings to account for the workers’ compensation check received by the Bursar
Injured By Patient or Prisoner (IPP)
  • Used to pay employees who were injured by a patient or prisoner to make up for lost pay not covered by workers’ compensation
Injured on Duty (IOD)
  • Used to pay police when injured while on duty (per contract)
Life Insurance Taxable Reimburse (LIT, LIF)
  • Used to reimburse life insurance payments as part of the contract (earning code LIF is imputed income for life insurance paid by the university)
Longevity Pay Up (LUP)
  • Used for one-time payment to academic faculty upon retirement based on length of service
Severance Pay (EPM)
  • Used for a payment made to an employee directly related to the separation of their employment
Sick Pay Up (SPU)
  • Used for one-time payment of unused sick time to employees upon their retirement
Terminal Leave Other (TLO)
  • Used to pay accrued personal and certain accrued comp time to an employee upon separation as dictated by policy and/or union contract
Terminal Sick Payout (TLS)
  • Used to pay 20% of accrued sick balance to an employee upon their retirement
Terminal Vacation Payout (TLV)
  • Used to pay accrued vacation time to an employee upon separation
Vacation Payout (VUP)
  • Used to pay unused vacation time to an employee at the time of separation, change of status, or in accordance with union contracts
VSIP Incentive (REI)
  • Used for a payment for an employee or faculty member who provides advanced notice of their intent to retire
Employee Recognition Award (ERE) (ERS)
  • ERE - Used to recognize an employee’s exemplar performance
  • ERS – Used to record a student’s exemplar performance. This code should only be used for students.
Executive Performance Bonus (PRB)
  • Used for a discretionary performance bonus given to an executive in accordance with their individual employment contract
Incentive Bonus (INB)
  • Used to recognize achievement against targeted goals
Lump Sum Merit (LUM)
  • Used to make lump sum merit payments to employees
Bonus (BN1)
  • BN1 - Used for a one-time miscellaneous payment to an employee One-time Payment –
Student (BN3)
  • BN3 – Used for a one-time miscellaneous payment to a student
Certification for Animal Tech (CAT)
  • Used to pay animal technicians for certification
Deferred Compensation (DCD)
  • Used to pay an employee compensation deferred during employment
Lump Sum Payment (LSP)
  • Used to make lump sum, non-merit payments to employees
Royalty Payment (RTY)
  • Used for payment for intellectual property, which may include course development
Referral Bonus (RFB)
  • Used to pay employees who refer new employees under the campus referral program
Settlements and Judgement (S/J)
  • Used to process a payment that is the result of a settlement agreement
Settlement – Student (GVC)
  • Used to process a payment for students only that is the result of a settlement agreement
Sick Leave Cash In (SCI)
  • Used for annual payment for active employees for unused sick time as part of their union contract
Sign on Bonus (SNB)
  • Used as part of an offer to a new hire