• Request for Travel, Training and Conference Funds
    Michael sets aside a pool of funds for travel, training, conferences, professional development in CAS General Assignment under budget category "Travel & Conference." Frank will keep track of requests and approvals and burn-down of budget. The file will be kept in the same spreadsheet as Contingency and Projects. , The Process:, Make a Request for Travel, Training or Conference Funds Email the request to Frank Butler and/or Michael Milligan. Frank reviews the request for accuracy and brings the request to Michael including amount of available funds. Email Frank once the request is approved. Budget Request Frank requests that the Budget Office move required funds from GA "Travel & Conference" to Dept. and Speedtype in…
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  • Pre-Travel Authorization Decision Tree
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  • Fiscal Year End 2025 Dates and Tips
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  • Common Needs from the Supplier Registration and Management (SRM) Team During Fiscal Year-End
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  • IT Procurement Process Flows
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  • Check Operations Budget Balance
    Login to Summit Open UITS Dept. Mgt Dashboard Select Operations - Non-Payroll (top, left) Choose Dept ID/your department Apply See Budget, Actuals, Encumbrance and Balance (by Fund: CAS, BDL, etc.) View by Budget Category Select View "By Department & Budget Group" You see the same information BUT in more detail. Budget Group balance is what Buyways uses to determine sufficient funds View…
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  • Contingency Budget Process
    MPM requests BUD CAT Consulting $$ in DB Ops Budget - (MPM manages as CAS contingency) Budget Office approves FY Consulting budget EMT/SMT request funds from contingency MPM Approved If funds are for an existing project, treat same as $$ not for a project - these do not get added to a Project SpeedType Frank requests Budget Office move $$ to Dept SpeedType in appropriate Budget Category Frank…
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  • Evaluate Open POs
    Run Buyways query (see below) and export UITS Open POs Pivot by PO owner Frank will investigate valid reasons Review list with PO owner Close PO or zero out individual lines? No - Check again next month Yes Insert comment on PO and send to Frank Frank requests UPST close PO or Zero out individual lines UPST completes and funds are no longer encumbered
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  • Project Funding Process
    December - EMT request project $$ from MPM for specific projects MPM requests project $$ for specific projects MPM requests project $$ from the Budget Office (lump sum in GA under CAS Project Fund Code) EMT comes back when "ready to launch" If request receives MPM Approval: Frank request Project ID and Speed Type from Controllers Frank request Budget Office to move funds to that Speed Type Frank…
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  • Renewals Process
    Contractual obligation? Contractually obligated - Renewing Mgr. submits ToBuy - Reference Contract Not contractually obligated - Renewing Mgr. submits ToBuy - attach quote or order form Not Renewing a Contract Close Record in DB - Update Next FY Budget Frank - Create Req - Attach Contract, Quote or Order Form Frank - check requested budget Create PO - Send to Vendor - PO owner may get PO After…
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