The University shall conduct a performance review at least once annually for all non-unit employees (which is in addition to and may not be a substitute for T93-080, Policy on the Review and Evaluation of Senior Administrators).
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Non-unit employees may be eligible for professional improvement leave in cases where it can be clearly demonstrated that such leave will result in a specific benefit to the University, in accordance with the Administrative Standards that are issued to implement this Policy.
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The Board of Trustees shall have the authority to approve non-unit wage adjustments applicable to the non-unit employees as a whole. The President shall have the authority to approve salaries for individual non-unit positions in the President’s Office. In addition, the President may establish a merit salary program for non-unit employees or grant bonus pay to certain non-unit employees within the…
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Additional compensation is paid to a non-unit employee, over and above their regular rate of pay, to compensate the non-unit employee for performing additional duties for the benefit of the University that exceeds their regular job duties and are outside the scope of their job description. These additional duties must be performed in addition to, and not in place of, the employee’s regular duties…
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Non-unit employees who are employed on a 52 week schedule may request a 43 week schedule with a 15 percent reduction in base annual salary. Similarly, those non-unit employees on a 43 week schedule may request a 52 week schedule with a 15 percent increase in base annual salary. All such requests are subject to approval by the President or Chancellor, or their respective designee. In certain…
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In accordance with the authority vested in the University Board of Trustees, as such authority may be supplemented by the provisions of Chapter 163 of the Acts of 1997, the President shall have the authority to establish, approve and amend an alternative program of employee fringe benefits including, but not limited to compensated absences, industrial accident coverage, and group insurance…
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The University President, in consultation with the Vice President(s) and Chancellors, will issue Administrative Standards to implement this Policy, which Standards may be revised from time-to-time. , Doc. T94-023, as amended | Personnel Policy for Non-Unit Professional Staff, Passed by the Board of Trustees on April 6, 1994 Revised: November 10, 1999 February 23, 2011 December 12, 2023
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(Doc. T94-023, as amended) Effective January 1, 2024, I. Terms of Employment, C. "Employment Contracts", A non-unit University employee may be appointed to a contract of employment with the approval of the President, provided the following terms and conditions are met: Such contract may not be more than 3 years in duration. Such contract must be expressly conditioned upon continued satisfactory performance. Such contract must be expressly conditioned upon adherence to applicable state and federal…, D. "Termination from University Employment for Reasons Other than Cause", Except for terminations for cause and terminations of non-unit employees funded through external funds (e.g., grants or contracts), the University will provide 1 month of notice of termination, or, at the discretion of the University, payment of one (1) month’s salary in lieu of notice. In those circumstances in which the President (or the President’s designee) or campus Chancellor (or the campus…, Prior Unit Service, If a non-unit employee had prior continuous service in a unit position within the University system prior to serving in their current non-unit position, then that service shall count toward the calculation of this benefit., Repayment of Severance, This repayment requirement applies to former employees who received a payment in lieu of notice in accordance with this Policy and who, after receiving such payment, have been offered a new position of employment with the University. Such employees must repay the University fifty percent of the remaining value of their payment. For example, if an employee received a payment in lieu of notice…, E. "Termination for Cause", Each campus' process and/or procedures for Termination for Cause, shall include, at a minimum, that prior to termination of employment, an employee will be provided either an oral or written reason for the termination for cause and the employee will be provided the opportunity to respond to the reason for the termination., II. Performance Review, The University shall conduct a performance review at least once annually for all non-unit employees (which is in addition to and may not be a substitute for T93-080, Policy on the Review and Evaluation of Senior Administrators). Non-Unit employees shall have the opportunity to review and discuss their performance review with their supervisor. The campus Chief Human Resources Officer on each…, III. Professional Improvement Leave, Non-unit employees may be eligible for professional improvement leave in cases where it can be clearly demonstrated that such leave will result in specific benefit to the University. Such leave shall be available as a matter of privilege rather than as a right and shall be granted to eligible employees only in those cases where the following conditions have been met: Such leave shall require…, IV. Compensation, Merit Pay, The President may establish a merit salary program for non-unit employees. If so established, merit increases will be funded by a merit pool and will be granted within an established range of minimum and maximum increases. The total of all merit increases for eligible employees shall not exceed the pool available for all non-unit employees in the President’s Office, or all non-unit employees on a…, Bonus Pay, In addition to or as an alternative to any base-rate merit increase awarded, employees may be eligible on their annual review date for a non-base-rate cash bonus. Such a bonus may be awarded in recognition of exceptional performance over the past year on a one-time program, project, or initiative of major significance to the campus or University. All bonuses must be approved by the President or…, Threshold for President’s Approval, The President must approve, in advance, any salary adjustment and the designation of a new hire salary for any non-unit position on a campus if the new hire salary or the adjusted salary exceeds $200,000. This includes any salary adjustment due to a promotion, an individual adjustment, or merit pay. This approval is required for adjustments that will result in a non-unit employee earning a salary…, Deferred Compensation, The President must approve, in advance, the establishment of an employer funded deferred compensation plan for an individual employee. [e.g., a 401(a) or a 403(b).] This requirement applies regardless of whether the employee earns above or below the $200,000 threshold above. This requirement does not apply to the 403(b) deferred compensation plan that already exists at the University of…, V. Additional Compensation, If an employee has been temporarily granted a higher rate of pay because they are serving in an interim capacity due to a vacancy, then their additional earnings are not considered “additional compensation” within the meaning of this Policy. The University payroll system has many different earning codes that fall under the umbrella definition of “Additional Compensation.” This Policy is not…, VI. 43 Week Work Schedule, Non-unit employees who are employed on a 52 week schedule may request a 43 week schedule with a 15 percent reduction in base annual salary. Similarly, those non-unit employees on a 43 week schedule may request a 52 week schedule with a 15 percent increase in base annual salary. All such requests are subject to approval by the President or Chancellor, or their respective designee. In certain…
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Doc. T94-031B, Passed by the Board of Trustees on October 5, 1994 This policy covers all "individual transaction funds" expenditures from University sources. "Individual transaction funds" are those funds that may be expended by an individual with no prior approval and/or without benefit of established oversight and control. This fund type includes University-liability credit cards and telephone calling cards…, Purpose, To establish authorization, responsibility and control over credit cards, telephone calling cards and imprest checking accounts., Delegation, Each campus will be responsible for determining the types of individual transaction funds to be used. For purposes of this policy, any official University location shall be considered a campus. At the campus, the determination will be made by the President, Chancellor or other senior administrator delegated the authority consistent with the University's delegations of authority., Definitions, For purposes of this policy, the following definitions will apply:, Corporate Liability Card, , hereafter referred to as a CLC; a credit card or telephone calling card issued by and in the name the University to certain employees. Payment of charges incurred by a lawful bearer is the responsibility of the University., Individual Liability Card, , hereafter referred to as an ILC; a credit card or telephone calling card issued to an individual bearing both the individual's name and the name of the University and issued under programs sponsored by the University or one or more of its campuses. Payment of charges incurred is the responsibility of the individual cardholder., Imprest Checking Account, , hereafter referred to as an imprest checking account; checking accounts established by or under the control of the University Treasurer at various campuses for purposes as defined by University Treasurer's Policy/Procedures as amended from time to time. [Note: As of September, 1994, the effective Treasurer's Policy/Procedures were 89-3, adopted effective date 7/15/88.], General Policy, All costs incurred or expenditures must comply with established University policies, especially Purchasing, Business Expense and Employee Travel. This policy applies only to CLC's. ILC's, whether or not sponsored by the University or its campuses, are the sole responsibility of the holder. The University is not legally obligated for the ILC's use. Only the President, Chancellors and senior…, CLC Administration and Control, I. Issuance and Administration, Arrangements/contracts with CLC vendors are the responsibility of the procurement department at each campus. Each campus will develop procedures to administer and control CLC's. The responsibility will be assigned by the President or Chancellor to the appropriate campus organization(s). The procedures will include: Annual reporting by each campus. The reporting will identify by card the employee…, II. Control, Each campus organization as designated by the president or chancellor is responsible for developing procedures to insure that: CLC's will be issued based on need and only after written approval. All CLC's issued are the exclusive property of the University and will be used for University Business. The holder is familiar with applicable University policy and procedure, especially those governing…, Imprest Checking Administration and Control, I. Administration, In order to provide imprest checking accounts as may be needed to meet operating needs, the Treasurer of the University is authorized and empowered by the Board of Trustees to establish all bank accounts, to make deposits in and withdrawals from said accounts and to sign or endorse in the name of the University of Massachusetts or the Board of Trustees such official documents and vouchers,…, II. Control, The University Treasurer is responsible for imprest checking accounts. The University Treasurer will develop and implement appropriate policies and procedures to insure the integrity, responsibility and accountability of the accounts. [Note: As of September, 1994, such procedures were contained in University Treasurer's Policy/Procedure 89-3, effective date 7/15/88.]
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Doc. T94-034, as amended, Passed by the Board of Trustees on April 6, 1994 Latest Revision: September 30, 2009, Purpose, This policy establishes principles essential for the sound management and administration of grants, contracts and cooperative agreements for sponsored University programs in instruction, research, and public service. They provide appropriate controls for the development of proposals and applications; procedures and criteria for the acceptance of grants and contracts for sponsored programs; and…, Definitions, A grant is an award to the University which does not require the production of specific results or services, but which typically defines objectives (either as proposed by the University or defined by the sponsor) toward which the award proceeds are to be applied. The grant award may be restricted as to where, by whom, and for what purposes the proceeds may be used. Contracts are agreements…, Application, This policy supersedes existing policies and procedures for administration of sponsored programs - It applies to all grants, contracts and cooperative agreements for such programs and to all organizational units (e.g., colleges, schools, departments, centers, institutes, and programs) of the University and other affiliated organizations, wherever located. This policy does not apply to patient…, Organization, The office of the Senior Vice President for Administration, Finance, and Technology shall have responsibility for University-wide conformance with this policy. The Chancellor or his/her designees shall have responsibility for campus-wide conformance with this policy. The campus officials for pre- and post-award administration of sponsored projects, the University Controller, and the Senior Vice…, Administrative Responsibilities, The campus sponsored project administrators and Controllers are assigned specific responsibility for pre- and post-award administration of grants, contracts and cooperative agreements. The sponsored project administrator at each campus is the sole authorized institutional official having authority for submitting proposals and applications to funding agencies. Sponsored programs are essential and…, Procedures, Pre-award, Each campus will establish internal implementation procedures for sponsored project administration maintaining consistency with the policy of this document. These procedures must include the designation of individuals for campus programmatic and budgetary review and approval of proposed projects. In principle, every proposal must be approved by at least two higher organizational authorities with…, Post-award, General, Inasmuch as the award is made to the University of Massachusetts, and not to an individual or a department, the University is legally responsible for the project and more importantly, for fulfilling the sponsors requirements. It is the responsibility of the University Controller, in conjunction with the campus fiscal services to establish the controls necessary to assure sound fiscal management…, Contract Terms, Campus fiscal offices are responsible for determining the credit worthiness of sponsors. Each campus will develop a procedure to use credit information as a determining factor in evaluating the sponsor. Whenever possible, partial payments from sponsors received in advance should be encouraged. Late fees should be charged when allowable under the terms of the sponsored agreement., Establishing Accounts, The University Controller, in conjunction with campus fiscal offices, is responsible for the timely establishment of accounts in the University's financial systems in accordance with the term and conditions of the sponsored agreement. Campus fiscal offices should implement procedures that ensure accurate and timely reporting for each grant or contract and provide copies of these reports to the…, Billings/Letters of Credit, It is the sole responsibility of the campus fiscal offices to prepare and submit, on a timely basis, any fiscal reports and billings to sponsors in accordance with terms and conditions of the agreement. All University billings, letters of credit or other requests for payment under grants, restricted gifts, and contracts for sponsored projects shall be in the name of the University of…, Indirect Cost Rates, Each Chancellor or his/her designee shall negotiate the indirect cost rates applicable to projects supported by federal agencies and non-federal sponsors respectively on his/her campus. A copy of the approved rate agreement shall be sent to the President. These rates shall not be varied or waived without prior written approval of the appropriate office of sponsored project administration., Collections, The campus fiscal offices shall institute procedures to maintain proper accounting and control of all cash receipts from sponsored agreements billings. Payments received on account for sponsored projects shall be deposited by the fiscal office designated to receive grant receipts in bank accounts established by the University Treasurer or his/her designee. Anyone receiving monies due the…, Expenditures, In a timely fashion, the campus fiscal offices or designee shall review and approve all expenditures for compliance with sponsor requirements, University policies as outlined in Trustee Document T92-031, Policy for Management of University Funds and campus procedures. Signatures of employees, including temporary designees, authorized to approve expenditures shall be on file in the campus fiscal…, Recovery of Indirect Costs and Fringe Benefits, The campus fiscal offices will apply indirect cost rates and fringe benefit rates in accordance with federal and state regulations. The indirect cost rates are not to be varied or waived without prior written approval of the Chancellor or his/her designee upon recommendation of the campus office of sponsored projects administration., Institutional Commitments, It is the policy of the University to generally cost share only the dollar value of contributed personnel time during a project period, together with the associated indirect costs, which is paid from State or other non- Federal funds. However, at certain times, and with permission of the institution contracting officer, the University may cost share or match other costs as long as the costs are…, Audit, Sponsored projects are subject to agency audit, State audit, and University internal and external audit., Amendments, All changes in any sponsored project agreement, including time extensions, shall be by formal amendment requested in writing by the principal investigator and processed by the contracting officer. A copy of each change must be submitted to the campus fiscal services., Subgrants and Subcontracts, These policies apply to all subgrants and subcontracts whether received or issued by the University. , Doc. T94-034, as amended | Policy for the Development and Administration of Grants, Contracts and Cooperative Agreements for Sponsored Programs, Passed by the Board of Trustees on April 6, 1994 Revised: September 30, 2009
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