Doc. T94-023, as amended, Passed by the Board of Trustees on April 6, 1994 Latest revision: December 12, 2023 This policy amends the “Personnel Policy for Non-Unit Staff (T94-023), it rescinds the “Reduction in Force Policy, Non-Unit Staff: Amherst, Boston, Dartmouth, Lowell and the President’s Office”.
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The following Policy shall apply to members of the non-unit professional and classified staff who are employed part-time or full-time in regular positions, whether funded from state appropriations or continuing trust funds (i.e., trust funds without a terminal date), excluding the President, the Chancellors, and certain Athletic Coaches. The President shall have authority to implement and…, A. Compliance with Law and Regulations and University Policies, The University and its employees will comply with all applicable federal and state employment laws and regulations, including, without limitation, M.G.L Chapter 268A and 268B, and including any related post-employment reporting obligations, as well as all additional disclosure requirements set out in any Administrative Standards promulgated by the President pursuant to this Policy as well as any…, B. Employment Status, Non-unit University employees serve at the pleasure of the Board of Trustees, acting by and through the President or Chancellor, and are, therefore, employees “at will”: the University or the employee may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to the provisions contained in ¶¶ I(C), (D), and (E) below., C. Employment Contracts, Notwithstanding ¶ I(B), above, with the approval of the President, non-unit University employees may be appointed pursuant to a contract of employment, not to exceed 3 years; provided that any such contract of employment is expressly conditioned upon continued satisfactory performance, adherence to applicable state and federal laws and regulations and University policies, the availability of…, D. Termination from University Employment for Reasons Other than Cause, Except for terminations for cause and termination of non-unit University employees funded through external funds, the University will provide notice of termination from University employment, or, at the discretion of the University, payment in lieu of notice, in accordance with the Administrative Standards that are issued to implement this Policy., E. Termination for Cause, Prior to terminating an non-unit employee for cause, the University will give the employee notice and an opportunity to respond to the basis for the termination.
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The University shall conduct a performance review at least once annually for all non-unit employees (which is in addition to and may not be a substitute for T93-080, Policy on the Review and Evaluation of Senior Administrators).
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Non-unit employees may be eligible for professional improvement leave in cases where it can be clearly demonstrated that such leave will result in a specific benefit to the University, in accordance with the Administrative Standards that are issued to implement this Policy.
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The Board of Trustees shall have the authority to approve non-unit wage adjustments applicable to the non-unit employees as a whole. The President shall have the authority to approve salaries for individual non-unit positions in the President’s Office. In addition, the President may establish a merit salary program for non-unit employees or grant bonus pay to certain non-unit employees within the…
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Additional compensation is paid to a non-unit employee, over and above their regular rate of pay, to compensate the non-unit employee for performing additional duties for the benefit of the University that exceeds their regular job duties and are outside the scope of their job description. These additional duties must be performed in addition to, and not in place of, the employee’s regular duties…
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Non-unit employees who are employed on a 52 week schedule may request a 43 week schedule with a 15 percent reduction in base annual salary. Similarly, those non-unit employees on a 43 week schedule may request a 52 week schedule with a 15 percent increase in base annual salary. All such requests are subject to approval by the President or Chancellor, or their respective designee. In certain…
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In accordance with the authority vested in the University Board of Trustees, as such authority may be supplemented by the provisions of Chapter 163 of the Acts of 1997, the President shall have the authority to establish, approve and amend an alternative program of employee fringe benefits including, but not limited to compensated absences, industrial accident coverage, and group insurance…
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The University President, in consultation with the Vice President(s) and Chancellors, will issue Administrative Standards to implement this Policy, which Standards may be revised from time-to-time. , Doc. T94-023, as amended | Personnel Policy for Non-Unit Professional Staff, Passed by the Board of Trustees on April 6, 1994 Revised: November 10, 1999 February 23, 2011 December 12, 2023
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(Doc. T94-023, as amended) Effective January 1, 2024, I. Terms of Employment, C. "Employment Contracts", A non-unit University employee may be appointed to a contract of employment with the approval of the President, provided the following terms and conditions are met: Such contract may not be more than 3 years in duration. Such contract must be expressly conditioned upon continued satisfactory performance. Such contract must be expressly conditioned upon adherence to applicable state and federal…, D. "Termination from University Employment for Reasons Other than Cause", Except for terminations for cause and terminations of non-unit employees funded through external funds (e.g., grants or contracts), the University will provide 1 month of notice of termination, or, at the discretion of the University, payment of one (1) month’s salary in lieu of notice. In those circumstances in which the President (or the President’s designee) or campus Chancellor (or the campus…, Prior Unit Service, If a non-unit employee had prior continuous service in a unit position within the University system prior to serving in their current non-unit position, then that service shall count toward the calculation of this benefit., Repayment of Severance, This repayment requirement applies to former employees who received a payment in lieu of notice in accordance with this Policy and who, after receiving such payment, have been offered a new position of employment with the University. Such employees must repay the University fifty percent of the remaining value of their payment. For example, if an employee received a payment in lieu of notice…, E. "Termination for Cause", Each campus' process and/or procedures for Termination for Cause, shall include, at a minimum, that prior to termination of employment, an employee will be provided either an oral or written reason for the termination for cause and the employee will be provided the opportunity to respond to the reason for the termination., II. Performance Review, The University shall conduct a performance review at least once annually for all non-unit employees (which is in addition to and may not be a substitute for T93-080, Policy on the Review and Evaluation of Senior Administrators). Non-Unit employees shall have the opportunity to review and discuss their performance review with their supervisor. The campus Chief Human Resources Officer on each…, III. Professional Improvement Leave, Non-unit employees may be eligible for professional improvement leave in cases where it can be clearly demonstrated that such leave will result in specific benefit to the University. Such leave shall be available as a matter of privilege rather than as a right and shall be granted to eligible employees only in those cases where the following conditions have been met: Such leave shall require…, IV. Compensation, Merit Pay, The President may establish a merit salary program for non-unit employees. If so established, merit increases will be funded by a merit pool and will be granted within an established range of minimum and maximum increases. The total of all merit increases for eligible employees shall not exceed the pool available for all non-unit employees in the President’s Office, or all non-unit employees on a…, Bonus Pay, In addition to or as an alternative to any base-rate merit increase awarded, employees may be eligible on their annual review date for a non-base-rate cash bonus. Such a bonus may be awarded in recognition of exceptional performance over the past year on a one-time program, project, or initiative of major significance to the campus or University. All bonuses must be approved by the President or…, Threshold for President’s Approval, The President must approve, in advance, any salary adjustment and the designation of a new hire salary for any non-unit position on a campus if the new hire salary or the adjusted salary exceeds $200,000. This includes any salary adjustment due to a promotion, an individual adjustment, or merit pay. This approval is required for adjustments that will result in a non-unit employee earning a salary…, Deferred Compensation, The President must approve, in advance, the establishment of an employer funded deferred compensation plan for an individual employee. [e.g., a 401(a) or a 403(b).] This requirement applies regardless of whether the employee earns above or below the $200,000 threshold above. This requirement does not apply to the 403(b) deferred compensation plan that already exists at the University of…, V. Additional Compensation, If an employee has been temporarily granted a higher rate of pay because they are serving in an interim capacity due to a vacancy, then their additional earnings are not considered “additional compensation” within the meaning of this Policy. The University payroll system has many different earning codes that fall under the umbrella definition of “Additional Compensation.” This Policy is not…, VI. 43 Week Work Schedule, Non-unit employees who are employed on a 52 week schedule may request a 43 week schedule with a 15 percent reduction in base annual salary. Similarly, those non-unit employees on a 43 week schedule may request a 52 week schedule with a 15 percent increase in base annual salary. All such requests are subject to approval by the President or Chancellor, or their respective designee. In certain…
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