1. Introduction, This Section outlines the overall guidelines, allowable expenditures, and non-allowable expenditures related to travel., 2. Overall Guidelines, All Travel Travelers and Approvers are responsible for compliance with the Policy and these Standards. Travelers shall be reimbursed for all duly authorized, reasonable, and necessary travel expenses provided that the travel expenses are for valid University Business, comply with the Policy and this Standard, are a prudent and judicious use of University funds, are adequately documented, and are…, 3. Allowable Expenditures, Air Travel Coach fare rate including seat selection that allows the Traveler to meet their business need. For non-stop direct flights exceeding three (3) hours, seat selection allowing for additional legroom will be reimbursed; this does not include business-class tickets unless an exception is granted and prior approval is received. The baggage fee for the first checked bag. The use of and…, 4. Non-Allowable Expenditures, Air Travel Airfare cancellation penalties imposed because of personal reasons are not allowable unless an exception is granted. Fees for additional bags or oversized/overweight bags are not allowable unless there is a valid, documented business purpose. Airline ancillary fees, such as early check-in, or excess baggage charges not required for the completion of University Travel are not allowable…, 5. Approvals, The approval requirements for travel and Travel Expenses are outlined in the Approvals section of this standard (1.08)., 6. Exceptions, Exceptions can be requested per the guidelines outlined in the Exceptions section of this standard (1.08)., 7. Resources, Amherst Fly America Act Exception Form Fly America Act and Open Skies Agreement Fly America Decision Tree Dartmouth Fly America Act Waiver Checklist Lowell Travel Registry Information UMass Chan Travel Registry Information
Type: Book page
1. Introduction, This Section outlines the overall guidelines, allowable expenditures, and non-allowable expenditures related to contributions, gift cards, gifts, and recognition of employees., 2. Overall Guidelines, Gifts or awards of value should be infrequent, reasonable, and modest in nature, may not be provided as personal gratitude or in lieu of compensation, and must conform to the Internal Revenue Service (IRS) regulations and state ethics limitations. Taxable Income for Gifts and Gift Cards Provided to Employees. The value of non-cash gifts provided to employees which exceed the $100 de minimus limit…, 3. Allowable Expenditures, Employee Recognition Awards Employee recognition awards may be provided within an established recognition program and may not exceed the maximum allowable cost unless an exception is provided. Please note: Gift Cards are not allowed as employee recognition awards. Campuses have the discretion to delegate authority to departments to recognize an employee for outstanding work-related…, Taxable Income for Gifts/Awards Provided to Non-Employees, applies., 4. Non-Allowable Expenditures, Campuses have the discretion to not allow issuance of Gift Cards for any purpose. Gifts, awards, and Gift Cards may not be issued in lieu of employee or nonemployee compensation. Gifts associated with employee birthdays, weddings, baby showers, anniversaries, or other occasions of a personal nature are not allowed. Contributions by the University to any individual or organization directly or…, 5. Approvals, The approval requirements for Contributions, Gifts, and Awards are outlined in the Approvals section of this standard. See Section 1.08., 6. Exceptions, Exceptions can be requested per the guidelines outlined in the Exceptions section of this standard. See Section 1.08., 7. Limits by Gift Type, Gift Type Limit Door and Raffle Prizes $100 Employee Recognition $100 Nonemployee Volunteers $100 Human Subjects $100 Employee Retirement (based on years of service) $400 or University embossed chair Sympathy Gift (Tangible items such as flowers) $100, 8. Resources, UMass Chan Medical School Gift Card Policy (for UMass Chan employees only).
Type: Book page
1. Introduction, This Section details prior approvals, additional approvals, and documentation required for expense reimbursement. In addition, this Section identifies approvals needed for requesting an exception for a non-allowable expense., 2. Prior Approval and Exceptions, Prior Approval:, Certain expenditures require prior approval to be reimbursed. Expenditures requiring prior approval are noted in the respective section of the Standards, as well as in the Additional Approval Matrix (2.02) detailed below. The Additional Approval Matrix (2.02) details which expenditures require prior approval and who may grant prior approval., Documentation of prior approval is required when submitting reimbursement of expenses for all expenditures that require prior approval., Exceptions:, Where noted in the Standards, exceptions for a non-allowable expense may be allowed. Exceptions generally require prior approval. Please see the Additional Approval Matrix, attached hereto as Section 2.02 of the Appendix., 3. Approvals for Reimbursement of Allowable Expenses, All allowable expenses reimbursements must be approved by the employee’s supervisor. All requests for expense reimbursement require the following signatures: Employee submitting the expense reimbursement request. Employee’s supervisor as the Approver. Principal Investigator and/or individual with spending approval authority whenever grants are the funding source., 4. Documentation Required, Employees are required to complete an expense report to be reimbursed for travel and business expenses. The following documentation is required and must be part of or accompany all reimbursement requests for business and Travel Expenses. Certain expenses require additional documentation; please see Table 1: Additional Documentation Requirements for Certain Business and Travel Expenses (2.01)…, 5. Exceptions, Exceptions can be granted by the Dean, Provost, VC A&F or equivalent, or designee in accordance with the Additional Approval Matrix.
Type: Book page
Type of Expense Additional Documentation Required Business Meals List of attendees, regardless of the mode of payment For each attendee provide the name, title, company, affiliation/business relationship Conferences Confirmation of registration Receipt for registration fee Name of registrant/attendee Entertainment/Functions List of attendees, regardless of the mode of payment For each attendee…
Type: Book page
All requests for expense reimbursement require the following approvals: Employee’s supervisor Principal Investigator and/or individual with spending approval authority whenever grants are the funding source. Expenses that are noted as requiring additional and/or prior approval must be in accordance with the following Additional Approval Matrix. Access your campus Additional Approval Matrix at the…
Type: Book page
Doc. T92-034, as amended, Passed by the Board of Trustees on June 3, 1992 Latest revision: February 23, 2011 The University of Massachusetts is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in…
Type: Book page
Doc. T92-035, as amended , Passed by the Board of Trustees on June 3, 1992 Latest revision: February 23, 2011 The Board of Trustees affirms its commitment to maintaining an academic environment in which all individuals benefit from each other's experiences through pluralism, mutual respect, appreciation of divergent views, and awareness of the importance of individual rights. To this end, we reassert the importance of…
Type: Book page
Doc. T92-036, as amended, Passed by the Board of Trustees on June 3, 1992 Latest revision: February 23, 2011 The Board of Trustees denounces intolerance which interferes with those rights guaranteed by law or policy, and insists that such conduct has no place in a community of learning. We also recognize the obligation of the University to protect the rights of free inquiry and expression, and nothing in the Resolution in…
Type: Book page
Doc. T93-054 , Passed by the Board of Trustees on June 2, 1993 Emeritus Status is available only to those faculty who have permanently retired from the University. Normally, it shall be granted only to those with ten or more years of service to the University and who have attained the rank of full professor. Emeritus status shall be awarded by the Campus Chancellor only upon recommendation by the Provost.
Type: Book page
Doc. T93-079, Appendix 1, as amended, Passed by the Board of Trustees on August 10, 1994 Latest revision: October 7, 1998 This policy is intended to establish parameters for workforce redesign/staff reduction and applies to all exempt and non-exempt employees on the Worcester campus except faculty and those employees covered by an effective collective bargaining agreement. The termination of non-unit employees due to a workforce…, Doc. T93-079, Appendix 1, as amended | Workforce Redesign/Staff Reduction Policy for Non-Unit Staff, Passed by the Board of Trustees on August 10, 1994 Revised: October 7, 1998
Type: Book page
