Access the Systemwide Contracts Utilization Tool The Contracts Utilization Tool helps campuses identify systemwide contracts to leverage by commodity and perform historic analysis to identify improvement opportunities to move spend to systemwide contracts that could produce additional saving when adopted. (Contract Utilization Tool displays PO Data and excludes, Bank Card and journal transfers., Contract Utilization:, Total spend broken down into the 4 spend segments providing a comparison between the campus vs. system contract utilization: UMass Optimized GPO Non Optimized Not Competitively Sourced, Total Spend by Spend Segments or Commodity Codes:, The total spend can be broken out by spend segments or by the commodity codes using the toggle button. This information is further provided in a detailed tabular format, that allows to drill down to the line item description of the purchase orders and their contract and requisition details.
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Payment of an invoice for goods and services requires a purchase order unless the payment is on the list of acceptable transactions that allow direct payment to the vendor with no purchase order. See the Direct Payment page for more information and guidelines on Direct Payment. Invoices for items purchased through BuyWays are typically received from participating vendors electronically through…, Wire Payments , UPST does not store any wire payment information. When payments are to be made via wire transfer, please ensure that the invoice contains the wire payment information.
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Please review the approved direct payment categories for the use of the Direct Payment Form., Direct Payment Requirements, Direct Payment cannot be used to circumvent the procurement of goods or services that should have been ordered in BuyWays using a Purchase Order. Since the Direct Payment is not encumbered, the responsibility is placed upon the department placing the order to ensure sufficient budget monies are available for the payment of the invoice. The Direct Payment form uses the same rules for workflow as…
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Purchases that involve building maintenance or labor and materials construction contracts require prevailing wage rates (see the Prevailing Wage Rates below) and insurance. These types of contracts must be processed through the University’s physical plant, or facilities planning division, as appropriate, regardless of dollar amount. Such projects are strictly regulated by law. Violation is a…, Examples:, Janitorial Services, carpet installation, moving of University property, maintenance of grounds, heating, air conditioning, elevators, carpentry, electrical, plumbing, building repairs, building construction, etc., Employees:, Departments may not contract with a University employee, or with any business in which a University employee or their family has an interest.
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Any agreement that meets or exceeds, $100,000, requires a Contract for Services, (CFS), . Note that all contracts must be signed and attached or linked to the BuyWays requisition. For assistance in resolving disputes over contract terms and conditions between the department and the vendor, please contact the UPST ., Note:, The Contract Start Date cannot precede the effective date of the contract.
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Rental Agreements, If you are required to sign an agreement to use space/real estate that is not owned by the University, please submit a contract request in BuyWays. Remember, only authorized signatories have the delegated responsibility for executing agreements on behalf of the University., Financing for Equipment Lease or Purchase, Please enter your equipment lease or purchase as contract request in BuyWays. The process is not recommended for purchases valued at less than, $100,000, . Plan well in advance.
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