Doc. T92-038, as amended | Athletic Coaches, Passed by the Board of Trustees on April 8, 1992 Revised September 17, 2014 To authorize the President of the University to delegate to the Chancellor of each campus the authority to exempt certain athletic coaches, upon a written request of a Chancellor stating the reasons therefore, from any and all provisions of Trustee Document T94-023, as amended (including any moratorium with respect…, Doc. T92-054 | Labor Relations, Passed by the Board of Trustees on June 3, 1992 To delegate to the President of the University authority for all labor relations, including negotiation of collective bargaining agreements and contract administration. The President may delegate contract administration to the Chancellors of the campuses who may delegate this further as they deem appropriate. The Board of Trustees shall be consulted…, Doc. T93-018 | Appointments, Passed by the Board of Trustees on February 3, 1993 To delegate to the President, with authority to re-delegate solely to the Chancellors, the authority to appoint, subject to the President's approval, Vice Chancellors, Provosts, and Deans of their respective campuses. Further, to amend the Governance Document (Doc. T73-098, as amended) by deleting from the first sentence of Section II. C.3. the…, Doc. T93-019 | Professional Leave Obligation, Passed by the Board of Trustees on February 3, 1993 To delegate to the President, with authority to re-delegate to the Chancellors, the authority to waive for all professional staff any service obligation following professional improvement leave. Further, to amend the Personnel Policy for Professional Non-Academic Staff (Doc. T73-090, as amended) by deleting from the last sentence in Paragraph F…, Doc. T95-023 | Indemnification Authorization, Passed by the Board of Trustees on February 1, 1995 Under the authorization granted in General Laws Chapter 258, Section 9 to public employers to indemnify their public employees, to delegate authority to the President of the University, upon recommendation of the General Counsel, to indemnify by way of settlement or satisfaction of a judgment a University officer or employee for any asserted…, Doc. T06-031 | Campus Councils, Passed by the Board of Trustees on May 24, 2006 To delegate to the President the authority to approve future appointments to campus councils.
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Doc. T00-024, Passed by the Board of Trustees on February 2, 2000, I. Administration, A. Purpose, The purpose of this booklet is to provide residents and clinical fellows in the University of Massachusetts Medical School (UMMS) graduate medical education programs with information about personnel policies and procedures, which affect their daily professional activities and personal concerns. The Medical School, as the sponsoring organization for Graduate Medical Education (GME,) has developed…, B. Definitions, Department Chairperson: the head of a University of Massachusetts Medical School basic or clinical science department who is responsible for the administration of the department and who is appointed by the Dean. Service Director: a physician who is responsible for a patient care entity to which the resident or fellow is assigned. Patient care entity may be a hospital inpatient or outpatient…, C. Applicability, These Graduate Medical Education Personnel Policies shall apply to all physicians and dentists who have been appointed to a UMMS graduate medical education program position. Residents who are not in UMMS residency programs, but who are on temporary rotation assignment to UMass Memorial Medical Center, are expected to follow the procedures herein which relate to residents’ conduct and performance…, D. Governance, The University of Massachusetts Board of Trustees has all the authority, responsibility, rights, privileges, powers, and duties of organization and government of the University of Massachusetts Medical School (UMMS). UMMS is comprised of three (3) schools: the School of Medicine (SOM), the Graduate School of Nursing (GSN), and the Graduate School of Bio-Medical Science (GSBS). There is a Dean of…, E. Implementation, Each UMMS department and residency/fellowship program is responsible for the implementation of these personnel policies, and shall maintain a program personnel file for each resident. Access to resident personnel files is limited to specified individuals to guarantee confidentiality as regulated by the Massachusetts Fair Information Practices Act (MFIPA) and University regulations promulgated…, F. Appointment (Eligibility and Selection), Graduates of LCME- and AOA- approved U.S. and foreign medical schools are appointed to UMMS residency programs either through the National Resident Matching Program or, when allowed by the NRMP, by direct application. All applicants must use the Electronic Resident Application System (ERAS) when applying to participating programs. Graduates of medical schools outside of the United States who have…, Appointment eligibility is also subject to the Massachusetts Board of Registration in Medicine’s requirements for licensure, . All applicants for PGY3 or higher level position MUST have passed Step 3 of USMLE or COMLEX or equivalent Canadian Medical Licensing Examination prior to their date of hire. An exception may be made for a resident transferring into a UMMS training program from a program that does not require passing UMSLE Step 3 prior to program completion. In such cases, the resident must take Step 3 within 6…, G. Policies Review, The University reserves its right to modify, amend or change these policies at any time. New and revised policies will be made available to residents for review and comment. Policy revisions and amendments shall require consultation with the Department Chairpersons whose departments have a residency program (or residency program directors), and the chiefs of those services in affiliated hospitals…
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A. Compensation, Each resident shall be paid at least bi-weekly in accordance with the annual stipend schedule and the terms of the Graduate Medical Education Appointment Agreement and the terms of the University of Massachusetts Medical School Personnel Action Form. PGY stipend levels are based on training level within the program and not necessarily on prior years of training or experience. Any general salary…, B. Excused Days With Pay, Each full-time resident shall receive 15 days of paid vacation per year (the equivalent of three five-day work-weeks. Vacation days are awarded at the beginning of each appointment-year. Vacation days are pro-rated for those who are part-time or who are appointed for less than a full year. Vacation days are not reimbursable and cannot be carried over into any subsequent year of residency training…, C. Leave of Absence, Eligible residents may be granted a Family and Medical Leave (FMLA) of up to 12 weeks each calendar year for the birth or adoption of a child or a serious personal illness or serious illness of the resident’s child, stepchild, foster child, parent, spouse or domestic partner or other circumstances as specified by Federal law and UMMS Policy. Residents are eligible for an eight week leave per…, D. Benefits, All residents are eligible to participate in the group medical, dental and life insurance programs offered to Medical School professional employees. The Medical School provides long term disability insurance which may be at low or no cost to the resident. Residents are eligible for Workers Compensation Coverage for work-related illness or injury. In addition, there are opportunities to…, E. Professional Liability Insurance, Each resident, upon proper application, shall be covered by a professional liability (malpractice) policy provided by UMMS. Residents shall be informed of the type (occurrence or claims made with tail coverage) and limits of the insurance and of any restrictions thereof). UMMS shall provide risk management, risk assessment and claims management services to Residents/Fellows with respect to any…, F. Outside Employment, Residency training is a full time endeavor and the program director must ensure that outside employment (commonly known as moonlighting) does not interfere with the ability of the resident to achieve the goals and objectives of the educational program. Before a resident may accept any outside employment, the resident must obtain the written approval of the program director on a form provided by…
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A. Duty Hours, The structuring of duty hours and on-call schedules shall focus on the needs of patients, continuity of care and the educational needs of the residents as determined by the department chairperson and the ACGME General and Special Duty Hours Requirements that apply to each program. Residents who voluntarily agree to duties which are not considered a normal part of their duties within their…, B. Substance Abuse and Physician Impairment, Drug and Alcohol Abuse in the Workplace, All members of the University of Massachusetts Community shall comply with the Federal Drug-Free Workplace Act and laws of the Commonwealth of Massachusetts, the regulations of the Alcoholic Beverages Control Commission and local ordinances and regulations relative to the illegal use, sale, dispensing, possession or manufacture of illegal drugs, controlled substances or alcohol at all buildings,…, All licensed physicians In the Commonwealth of Massachusetts are required to report fellow physicians who are guilty of practicing medicine while the ability to practice Is Impaired by alcohol, drugs, physical disability or mental instability (M.G.L.c.112 5f) to the Massachusetts Board of Registration in Medicine., C. Psychiatric Impairment, The Office of Graduate medical education provides access to highly confidential counseling services to residents. Outside referrals may also be made. Information from resident encounters is not shared with the residency program or OGME without the explicit permission of the resident. A residency program director may, however, require resident assessment or participation in counseling as a…, D. Sexual Harassment, Sexual harassment is a violation of Federal and State law. It is the policy of the University of Massachusetts Medical School to provide an educational, employment and business environment free of sexual harassment in the form of unwelcome physical advances, requests for sexual favors and verbal and written communications of a sexual nature. UMMS’ Diversity and Equal Opportunity Office (DEOO) has…, E. Residency Closure or Reduction, Residents will be notified promptly of an approved plan to implement a reduction in the size of or closure of their residency or fellowship program. To the extent possible, any such reduction or closure will be phased in to permit residents/fellows to complete their education. Assistance will be provided to residents wishing to transfer to another ACGME-accredited program in which they can…
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A. Standards, All residents must possess appropriate communication, behavioral and social skills which enable them to function effectively as members of the health care team, as delineated in the Technical Standards and Professionalism documents. These include: (1) ability to relate effectively and sensitively with patients; (2) the ability to communicate promptly, effectively and efficiently in oral and…, B. Evaluation, It is the responsibility of faculty to provide ongoing feedback to each resident concerning his/her performance. A resident must be informed as soon as possible when performance is below the level of performance set by the program’s written standards or other applicable standards such as professional ethics or hospital policies. Remedial work or additional educational responsibilities may be…, C. Reappointment and Certification, For reappointment to the next higher PG level within a UMMS program, each resident must satisfactorily complete all reappointment requirements as established by the Medical School and the program, and must complete a residency program reappointment agreement. This includes passage of Step 2 CK and CS of the USMLE or COMLEX or equivalent Canadian Medical Licensing Examination for appointment to…, D. Termination, The program director may terminate the resident’s employment during the term of the contract pursuant to the evaluative process described herein. A resident may terminate his/her employment upon three months notice or such shorter period, as the program director shall approve. All medical records and all evaluation and other required forms must be completed and equipment returned before…
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A. Corrective Actions and Disciplinary Actions, Any complaint against a resident should be directed to the program director. On the basis of such a complaint, or on his/her own initiative, the program director after whatever investigation and consultation s/he deems appropriate, shall determine whether the residents’ behavior warrants a course of action including a verbal warning, or other possible corrective action. Evidence of behavior…, “Corrective action”, includes all types of complaints and related remedial activity up to but specifically not including suspension, non-promotion or termination. Corrective actions are intended to inform the resident of any deficiencies in performance or behavior and/or of an educational or instructional nature, and the expected remedial response, so the resident may conform to expectations. The resident is…, “Disciplinary action", includes but is not limited to any, conduct, act, or omission that, following notice and an opportunity to be heard, may result in a suspension, termination, non reappointment, and/or non-promotion. Disciplinary action may be reportable to the Board of Registration in Medicine. Further, in the event that a resident elects to resign while under or when subject to Disciplinary Action, the…, B. Grievances, Residents who feel they have been treated unfairly under the interpretation or application of a policy, rule or procedure and/or through a Notice of Corrective Action, or a Notice of Disciplinary Action may file a grievance. The grievance process shall be conducted without the presence of legal counsel. A request for resolution of a grievance resulting from either (a) alleged unfair treatment…, C. Appeals Procedures for Corrective Actions, A resident has the right to appeal a Level Two Written Order of Corrective Action. During the appeal process, the resident may submit whatever oral or written information and arguments the resident believes are relevant, and to request faculty and other residents to provide additional information. The chair of the designated Appeal Review Committee (as described in Step Two below) may limit the…, Step One, To initiate a formal appeal of a Level Two Written Order of Corrective Action, including a decision of suspension, non-reappointment, non-advancement or dismissal, the Resident shall request the Department Chairperson or his/her designee to modify or withdraw the written order. The Step One appeal request shall be submitted in writing within five (5) working days of the resident’s receipt of the…, Step Two, For appeal of a Level Two Written Order for Corrective Action, except, orders regarding non-reappointment or termination, the Chancellor/Dean or designee shall hold a conference with the department chair, the program director and the resident. The Chancellor/ Dean or designee shall be provided with all documents comprising the appeal in the case. The resident may provide the Chancellor/Dean or designee any additional information or evidence which the resident…
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University of Massachusetts Medical School 55 Lake Avenue North Worcester, MA 01655 The University of Massachusetts Medical School is firmly committed to its policy of Equal Opportunity through Affirmative Action, and takes active measures against discrimination in all areas., Additional Human Resources Policies Applicable to Residents and Fellows:, Bereavement Leave Jury Duty Court Leave Military Leave Sick Leave Bank Employee Recognition Tuition Programs Reference and Criminal Records Checks Access and Solicitation Conflict of Interest Confidentiality Domestic Partnership Employee Assistance Program Employee Records Political Activity Staff Requests Concerning Participation in Patient Care Work-Related Illness or Injury Personal Appearance…
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Doc. T01-025, Passed by the Board of Trustees on May 2, 2001 The President of the University shall see to the development and implementation of guidelines governing both the internal and external commercial and non-commercial use of the University’s trademarks, service marks, logos, names, insignia, seal design and other symbols or devices associated or referring to the University of Massachusetts or its…, Internal Non-Commercial, use of the University’s names by registered affiliated organizations, departments and recognized support groups such as professional associations, employee organizations athletic, cultural, alumni and other interest groups is permitted within the guidelines set by each Campus’s Visual Identity Guide. Additionally, the names or marks may be used for identification purposes limited to use by their…, Internal and External Commercial Use, is only permitted by license or authorization from the Director of Licensing and Trademarks. Commercial use includes the manufacture of all consumer products, services, advertising, domain names, sponsorship and promotion sold, distributed or given away through any marketing channel including the World Wide Web. All University organizations using the names, marks, logos, seals and/or symbols of…, Internal Commercial, venture, whether fundraising, sponsorship, promotion or Internet agreement are required to seek prior approval for the use of those marks from the Licensing and Trademark Office and must be purchased through authorized licensees. Items or services used for promotional purposes such as giveaways or premiums are considered commercial, but may be eligible for royalty exemptions if offered to an…, Agreements and Contracts, that allow an external organization, company or individual to use the University’s names or marks as part of and/or in conjunction with that Agreement or Contract require a secondary Licensing Agreement issued by Licensing and Trademark to control the use of the marks and to protect the University from liability. This includes sponsorships, grants, promotions and Internet applications as well as…, University of Massachusetts Code of Conduct for Apparel Licensees, prior to securing a license. The University is legally obligated to enforce its trademark ownership rights. The Licensing and Trademark Office in conjunction with University’s General Counsel’s Office will act to stop counterfeit or illegal use of the University’s names, logos and marks when such use is discovered. Royalty and fee income from licensing activities that exceeds the cost of…,
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Description/Purpose, The University’s marks and the reputation they represent are important assets. On behalf of the University and the Trustees of the University of Massachusetts, the Licensing and Trademark Office’s primary role is to protect and promote the use of these marks. Besides its substantial licensing activities, the Five-Campus Licensing and Trademark Office also monitors and regulates commercial, non-…, Definitions, A Trademark is a word, symbol, or design-or a combination of these-, which identifies and distinguishes the goods and/or services of one party from those of another. A service mark is the same as a trademark except that it identifies and distinguishes the source of a “service” rather than a “product.” The “UMASS and University of Massachusetts” trademarks are the exclusive property of the…, Applicability, University community members who produce, requisition or procure items or services bearing University of Massachusetts marks and logos and/or individuals or entities outside the University community that wish to produce, distribute or sell products or services bearing the University of Massachusetts marks regardless of use or method of distribution., Authority for Program Administration, The Director of the Five-Campus Licensing and Trademark Office is responsible for negotiating, and implementing all Licensing agreements and contracts. No other office, department or agency is authorized to perform trademark licensing administration. Controversial products, issues or enforcement activities will be reviewed with the appropriate Campus or President’s Office administrator and/or…, Internal University Community, Internal / Non-Commercial, Use of the University names by registered affiliate organizations and by recognized support groups such as professional associations, employee organizations, athletic, cultural, and other interest groups is permitted within the guidelines of each campus’s Visual Identity Guide. Use of the University names by registered affiliated organizations is permitted as outlined in each campus’s Visual…, Internal Use / Commercial, All University of Massachusetts organizations using the names, marks, logos, seals and/or symbols of the University in any, commercial, venture, whether fundraising, or promotion, are required to seek prior approval for the use of those marks from the Licensing and Trademark Office at the address listed below. Products given away to an internal audience which display any University registered mark and name or mark of the department or student organization can qualify for an exemption from licensing royalties charged to commercial…, Liability Insurance, in the amount of at least $1,000,000.00, naming the University, its employees and the Board of Trustees as additional-insured. No organization, faculty member, staff member, or student may authorize any third party to produce merchandise bearing the University’s name or marks, or authorize or produce items that combine the University name or marks with any third party name or logo unless prior…, Address:, University of Massachusetts Five-Campus Licensing Office Director of Licensing and Trademarks Room 225A Campus Center Amherst, MA 01001 413-577-0125, External Use / Commercial, All external use of the University marks must be licensed or approved by the Five-Campus Licensing Office prior to use. Use includes the manufacture and distribution of all commercial and consumer products, advertising, promotion, domain names, Internet commercial use and all University marks used in conjunction with commercial ventures or Intellectual property licenses. This includes all…, Internet and Website Use, No Commercial website use of the University’s name or marks is permitted without prior Licensing and Trademark Office approval. Commercial use on websites includes all products and services for sale or give-away, as well as, the use of site advertising, banners and commercial links. No University name or mark can be used in the domain name of a commercial website without a license and prior…, Agreements and Contracts, All University Agreements and Contracts that allow an external organization, company or individual to use the University’s name or marks as part of and/or in conjunction with that Agreement or Contract require a secondary Licensing Agreement issued by the Licensing and Trademark office to control the use of the marks and to protect the University from liability. This includes sponsorships, grants…, Proper Use of the Trademarks in Advertising, It is the general policy of the University of Massachusetts to avoid the endorsement of any product or service. University trademarks will not be used in an explicit endorsement of any product or service. However, they may be used implicitly in conjunction with another corporate mark, with the approval of the Licensing and Trademark Office, in the following situations: They can be used…, Obtaining a License, Product and service licenses will be granted to those companies, organizations and individuals who meet all the requirements and standards and whose products, services or promotions are judged to be appropriate to the University. Domestic licensees are effective the first day of the month following completion of the licensing process., Prohibited Products, The University of Massachusetts will not license products or services that defame the University, or are medical, dangerous, harmful, shoddy, obscene, or otherwise deemed inappropriate for reasons of the items characteristics or manufacture., License Terms, The following outlines the general terms which appear in the Standard License Agreement approved by the University’s General Counsel’s Office. The License will specify the Trademarks and the specific products or services that can be used. The License is usually non-exclusive and defines the geographical area in which the licensee is given the right to manufacture and distribute products or…, Royalty Rate of 7½%, on the wholesale cost of all products sold. Orders from campus departments or officially recognized organizations may qualify for royalty exemption when intended for internal use and not resale, but must be accompanied by a pre-approved waiver form. A non-refundable, Advance, payment is required which is applied to future royalty obligations. Royalty, Reporting and Payment, is required quarterly no later than 30 days after the end of each period. Comprehensive general or commercial, Liability Insurance, in the amount of at least, One million dollars, is required, naming the employees and Trustees of the University of Massachusetts as additional insured., Approvals, must be obtained on any product or service that is developed with the University of Massachusetts marks prior to any sale or distribution, including commercial Internet sites. The License is required to submit all advertising, marketing and products for approval at various stages of development. In addition, all products must bear the appropriate trademark designation and the Licensees…, University of Massachusetts Code of Conduct for Licensees., All potential apparel licensees must agree to adhere to the University of Massachusetts Code of Conduct for Licensees prior to securing a License. A copy of the Code of Conduct for Licensees is part of the licensing package and can be made available by contacting the Licensing and Trademark Office. The University has the right to terminate any license immediately for failure to comply with the…, Enforcement, The University is legally obligated to enforce its trademark ownership rights. The University of Massachusetts aggressively enforces the ownership and proper use of its marks, names symbols, and the University’s Licensing and Trademark Office actively polices the market-on campus and off campus-to ensure that there is no unauthorized or unlicensed use. Merchandise or services produced or offered…, Royalty Income, Royalty income that exceeds the cost of administering the Licensing Program is proportionally returned to the Chancellor for each campus or the Chancellor’s designee. The proportion of royalties is determined by each campuses actual use as reported by licensed manufacturers. Any royalties that exceed expenses and cannot be identified by campus are returned annually as a percentage based on that…
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Doc. T03-030, as amended, Passed by the Board of Trustees on May 7, 2003 Latest revision: December 11, 2023, Purpose, The primary function of the Committee is to assist the Board of Trustees in fulfilling its oversight responsibilities relating to: the integrity of the University’s financial statements, the systems of internal control and risk management, the qualifications, independence and performance of the Independent External Auditor and internal audit function, and the University’s compliance with legal,…, Composition & Independence, Members, to the extent permissible under Massachusetts General Law, must be independent of University management (“Management”) and the University (including its component units and related organizations), and be free of any financial or personal relationship that would impair such independence. Any perceived or actual impairment must be disclosed to the Committee Chair or Chair of the Board of…, Duties and Responsibilities, It is not the Committee’s duty to plan or conduct audits, determine whether the University’s financial statements are complete, accurate and are in accordance with generally accepted accounting principles or to conduct other types of auditing or accounting reviews or procedures. Management is responsible for the preparation, presentation, and integrity of the University’s financial statements and…, Independent External Auditor, The Committee is directly responsible for the appointment, compensation, retention and discharge of the University’s Independent External Auditor (“IEA”), an independent public accounting firm. The IEA shall report directly to the Committee. Annually, discuss the IEA’s compliance with independence requirements and results of internal quality control assessments, peer reviews, the IEA’s…, University Financial Statements, Meet with Management and the IEA to review its annual audit plan related to the University’s financial statements and compliance with Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”) and Massachusetts Office of Student Financial Assistance (“MOSFA”) regulations. Meet with Management to discuss the…, University Internal Audit, Participate in recruiting for the Chief Audit Executive (“CAE”) and changes to the position. Review UIA resources, structure, independence and conformance with the Institute of Internal Auditors International Standards for the Professional Practice of Internal Auditing. Review, provide input and approve UIA’s annual risk-based audit plan. Receive periodic reports from the CAE regarding internal…, Risk Management, Receive annual reports from Management regarding the University’s risk management policies and procedures, key risks, mitigation and monitoring procedures, and emerging risks. It is the responsibility of Management to determine the level of risk the University will take on in pursuit of its objectives., Other Matters, Annually review and if necessary revise and approve the Audit and Risk Committee Charter as conditions dictate. This Audit and Risk Committee Charter is exempt from the process required for issuing and revising University Board Policies outlined in the Policy for Creating and Establishing Board Policy and Standards (Doc. T13-093). Any amendments to this Audit and Risk Committee Charter must be…, Doc. T03-030, as amended | Audit and Risk Committee Charter, Passed by the Board of Trustees on May 7, 2003 Revised: August 24, 2005 February 24, 2010 June 10, 2021 December 11, 2023
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