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For any maintenance or date extension request please refer to your campus through the link below. Amherst Declining Balance Bank Card - Link can be found at US Bank Declining Balance Card Application for Purchasing Gift Cards or US Bank Declining Balance Card Application for Human Subject Participant Gift Cards Dartmouth Gift Cards - Link can be found under Gift Card tab Boston Declining Balance…
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Payment of an invoice for goods and services requires a purchase order unless the payment is on the list of acceptable transactions that allow direct payment to the vendor with no purchase order. See the Direct Payment page for more information and guidelines on Direct Payment. Invoices for items purchased through BuyWays are typically received from participating vendors electronically through…, Wire Payments , UPST does not store any wire payment information. When payments are to be made via wire transfer, please ensure that the invoice contains the wire payment information.
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Please review the approved direct payment categories for the use of the Direct Payment Form., Direct Payment Requirements, Direct Payment cannot be used to circumvent the procurement of goods or services that should have been ordered in BuyWays using a Purchase Order. Since the Direct Payment is not encumbered, the responsibility is placed upon the department placing the order to ensure sufficient budget monies are available for the payment of the invoice. The Direct Payment form uses the same rules for workflow as…
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Purchases that involve building maintenance or labor and materials construction contracts require prevailing wage rates (see the Prevailing Wage Rates below) and insurance. These types of contracts must be processed through the University’s physical plant, or facilities planning division, as appropriate, regardless of dollar amount. Such projects are strictly regulated by law. Violation is a…, Examples:, Janitorial Services, carpet installation, moving of University property, maintenance of grounds, heating, air conditioning, elevators, carpentry, electrical, plumbing, building repairs, building construction, etc., Employees:, Departments may not contract with a University employee, or with any business in which a University employee or their family has an interest.
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Any agreement that meets or exceeds, $100,000, requires a Contract for Services, (CFS), . Note that all contracts must be signed and attached or linked to the BuyWays requisition. For assistance in resolving disputes over contract terms and conditions between the department and the vendor, please contact the UPST ., Note:, The Contract Start Date cannot precede the effective date of the contract.
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Rental Agreements, If you are required to sign an agreement to use space/real estate that is not owned by the University, please submit a contract request in BuyWays. Remember, only authorized signatories have the delegated responsibility for executing agreements on behalf of the University., Financing for Equipment Lease or Purchase, Please enter your equipment lease or purchase as contract request in BuyWays. The process is not recommended for purchases valued at less than, $100,000, . Plan well in advance.
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The Preferred Supplier punchouts are accessed by selecting the appropriate, Purchasing Category, on the, Guided Buying Dashboard, . , Quote-to-Cart Process with Punchout Suppliers, Most of our punchout suppliers can upload quotes into the punchout. Retrieving a quote via punchout will allow the order to be processed as a catalog order which will save time, eliminate errors, and enables electronic invoicing. When obtaining a quote for the following suppliers, please ask the REP to upload the quote to our punchout system:, Agilent, Apple, B&H, BioRad, CDW-G, Dell, Fastenal, Fisher, FW Webb, GovConnection, Grainger, Home Depot, Illumina, Lowes, MSC, Qiagen, Sigma, USA Scientific, VWR and WEI., FISHER SCIENTIFIC, : Some Medical School locations will require users to default their location in their profile in order to retrieve a quote. For the most part, all quotes are uploaded to the 049 UMASS account. Fisher’s Quote-to-Cart Process job aid, Airgas Punchout Catalog, Airgas Punchout Training Guide , Apple's Return Process, Apple's official policy is that all sales are final, with a few exceptions. To inquire about a return, please reach out to Kevin Black at kblack@apple.com . If returns fall within certain guidelines, Kevin will assist with guiding buyers through the return process. , UMass Molecular Biology Core Lab Portal , MBCL Portal Access Job Aid (UMass Chan Medical School only), WB Mason Employee Purchase Program , WB Mason Employee Purchase Program Overview WB Mason Employee Purchase Program Starter Guide, Closing Punchout Orders, Punchout orders will automatically close out once the last invoice has been paid. Any items that will not be fulfilled, please send a request to have PO closed., Cancelled Items, : Item was cancelled, please attach cancellation documentation to the PO and follow the Purchase Order Close Request Process job aid. , Backordered Items, : If items will eventually deliver, the purchase order should remain open. If not interested in the backordered item, cancel directly with vendor, attach cancellation documentation and send request to close out PO., Having trouble connecting to a punchout?, Clear your cache, close out of browser, and try again If this doesn’t work, try a different browser by clearing cache first Make sure you are accepting 3 rd party cookies For WB Mason, type in URL: www.wbmason.com/clear Chrome & FireFox work best with the majority of our punchouts
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