The future of business travel and expense technology will be 2 fully integrated systems: SAP Concur (Travel & Expense) and HX Global (Travel Registry)
Future Technology Overview
SAP Concur - Travel & Expense
- Used by hundreds of universities
- Online travel booking
- Expense report creation and approval
- Will replace PeopleSoft Expense, Docusign exception/approval forms, Egencia*, & Buyways
Does not impact relationship with other Travel Management Companies
HX Global - Travel Registry
- Global provider of travel risk management services
- Travel pre-approval and traveler notifications
- Will replace Terra Dotta
Future Technology Features
Travel Registration, Travel Booking, Expense Reporting
- Intuitive, modern look and feel
- Mobile app access
- Self-service travel booking with access to University rates/discount
- Digital receipt capture
- Integrated travel registration/pre-approval/booking
- Integrated UMass policy to prevent or highlight exceptions
- Direct cost allocation in expense report (reduce cost re-allocation)
Approval Process
- Configurable workflow/flexible by campus, department
- Automated notifications, approvals, returns
Reporting, Audit, and Travel Notification Capabilities
- Advanced traveler notification capabilities
- Improved capabilities for audit and compliance