The future of business travel and expense technology will be 2 fully integrated systems: SAP Concur (Travel & Expense) and HX Global (Travel Registry)

Future Technology Overview

SAP Concur - Travel & Expense

  • Used by hundreds of universities
  • Online travel booking
  • Expense report creation and approval
  • Will replace PeopleSoft Expense, Docusign exception/approval forms, Egencia*, & Buyways

Does not impact relationship with other Travel Management Companies

HX Global - Travel Registry

  • Global provider of travel risk management services
  • Travel pre-approval and traveler notifications
  • Will replace Terra Dotta

Future Technology Features

Travel Registration, Travel Booking, Expense Reporting

  • Intuitive, modern look and feel
  • Mobile app access
  • Self-service travel booking with access to University rates/discount
  • Digital receipt capture
  • Integrated travel registration/pre-approval/booking
  • Integrated UMass policy to prevent or highlight exceptions
  • Direct cost allocation in expense report (reduce cost re-allocation)

Approval Process

  • Configurable workflow/flexible by campus, department
  • Automated notifications, approvals, returns

Reporting, Audit, and Travel Notification Capabilities

  • Advanced traveler notification capabilities
  • Improved capabilities for audit and compliance