Project Fast Lane - Cost Allocation Questions

Yes, you can allocate expenses to projects or departments, which will be charged for those expenses. Allocation can be done for a single expense or multiple expenses. Concur will also display whether the expense has been fully or partially allocated.

All travel and non travel bank card transactions will be pulled into Concur. The person responsible for expense report must validate those. Reallocation can happen within the expense report in Concur.

When creating an expense report for a trip, the expense report submitter will be able to select transactions to "drop in" to the trip's expense report. This will have to be done one at a time as the submitter creates each trip's expense report.

UMass does not intend to change the policy of reallocations having to occur within 30 days. There is no auto-allocation in Concur.

Each expense type will be mapped to an account or multiple accounts in the case of travel in state, out of state or international.  Each expense type will be listed in plain English i.e. Airfare, Office Supplies, Fees.

Concur allows for delegates to view cards and transactions for each user they are able to act on behalf of. Delegates will be able to allocate which transactions belong to the appropriate account. Expense report information will also be stored in PeopleSoft Expenses for posting to the General Ledger.

Yes, each expense type will be mapped to an account code. The expense type fields will follow intuitive naming conventions similar or the same as what they are today.

Yes, when populating an expense report (whether as a delegate or self-service), each expense item can be assigned a payment type which includes out-of-pocket for personal card or a bank card option.

If an expense is allocated that exceeds budgets, it will fail budget checking requirements and be sent back to the submitter.

Yes, users will need to be in the expense report module in order to allocate expenses across different accounts.

Yes, when allocating expense users will be able to select multiple expenses at once and allocate to the same account.

Yes, approvers within the approval workflow will be able to verify that information is correct/appropriate cost allocation accounts have been selected. If cost allocation accounts are inaccurate the approver can send the report back to the submitter with comments.

Approvers will not be able to change cost allocations. They will send the report back to the submitter to make the adjustment. There is a field to explain why the report was sent back.