Reservation Process

Conference rooms and projectors can be reserved by using the Microsoft Outlook calendar.  Space is limited and therefore you must reserve space prior to showing up at the office looking for conference rooms.  Reservations will only be accepted through Outlook calendar requests.  To reserve space – in Outlook, open a new appointment, set the time, day, attendees, etc.; in the notes, please describe the purpose, how many people and any other pertinent information.

Conference Room Support

Technical support will be handled internally as best as possible by contacting the UMSO Help Desk at 774-455-7777 or send an email to helpdesk@umassp.edu.  They will assign someone to help as needed.

Detailed Room Descriptions

Room Name

Room Number

Table Capacity

Phone Number

White Board

Overhead Projector

Presenter PC

Essex

14581-1

24

774-455-7655

Yes

Yes

Yes

Middlesex

14581-2

22

774-455-7656

Yes

Yes

Yes

Franklin

14581-5

8

774-455-7652

Yes

No

No

Hampshire

14581-6

14

774-455-7651

Yes

Yes

No

Hampden

14581-7

12

774-455-7650

Yes

No

No

Plymouth

14581-8

16

774-455-7661

Yes

Yes

No

Bristol

14581-9

16

774-455-7660

Yes

Yes

No

Norfolk

14581-10

18

774-455-7662

Yes

Yes

No

Berkshire (Classroom Style)

14581-11

42

774-455-7659

Yes

Yes

Yes

Nantucket

14581-12

8

774-455-7658

Yes

No

No

Dukes

14581-14

10

774-455-7657

Yes

No

No

The Barnstable and Suffolk Rooms are used for training purposes only. Please email Amy Thompson for more details.

Room Name Room Number Number of Computers Phone Number White Board Overhead Projector Presenter Computer

Suffolk

14581-3

15

774-455-7654

Yes

Yes

Yes or presenter can connect own laptop per request.

Barnstable

14581-4

15

774-455-7653

Yes

Yes

Yes or presenter can connect own laptop per request.

Amphitheater Requests

The Amphitheater is owned and maintained by the UMass Medical School.  The theater can accommodate up to 100 attendees.  Please contact the President's Office Reception team to book the amphitheater at umsoreceptionadmin@umassp.edu.  Note that the amphitheater is often reserved by large groups months in advance so requests should be made as early as possible for large events.

Room Set Up    

  • Tables and chairs are arranged to meet the general needs of our visitors. We cannot accommodate special setups.
  • This is a busy conference center and each room may have bookings before and after your meeting.  As a result, each meeting organizer is asked to start and end their meeting on time, taking into consideration any clean up that may be necessary.
  • It is the responsibility of the organizer to ensure any tables that have been moved be put back in their original arrangement.
  • Any additional chairs that may have been brought in should be put back in the room they came from.  If chairs were brought in from storage, they should be neatly stacked for easy removal after the meeting. 

Conference Room Equipment

  • If you have any questions about the in-room equipment (such as an LCD Projector or polycom), please contact Reception Desk (774-455-7100 or UMSOReception&Admin@umassp.edu).
  • All Equipment should be shut down at the end of your meeting.
  • Any equipment reserved from the CSF reception should be returned to Reception Desk (Pole D18) at the end of the meeting.

Catering Requests

Onsite catering is provided by NexDine. Please contact NexDine at (508) 856-4821.

If you need assistance, please reach out to the Administrative Services Team umsoreceptionadmin@umassp.edu.