At the end of 2023 the ERM Program was granted a copyright for the Mitigation Assessment Tool to Reduce Risk Exposure, or the MATRX. We are so excited to begin to be able to more broadly share the tool with other institutions and public sector partners! If you are curious about the MATRX, or would like to learn more about the University System’s ERM Program, feel free to reach out to Christine…
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The Treasury team is currently evaluating an exciting new automation project for our cash reconciliation processes. Over the past year, our team has reviewed and implemented new streamlined procedures to assist in our daily and monthly tasks. With the help of various members of UITS, Controllers and the Innovation teams, a dashboard within PeopleSoft was created to assist in performing our daily…
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As UPST continues its journey of improvement, we're thrilled to share some recent enhancements to our procurement processes. Stay in the loop with the latest updates that can streamline the way your department does business. , Enhanced Contract Process , Contracts are getting a makeover, and we're excited to bring you some transformative changes this year. Check out the highlights: , Automated Contract Amendment Process:, Say goodbye to manual work! We've automated the contract amendment process, reducing the need for PDF forms (exceptions for language/scope changes), Dollar Threshold Updates:, The dollar threshold for service contracts (including consultants) has been raised from $50K to $100K (with exceptions). This change ensures flexibility and efficiency., New Request Form Features:, We've added a new question to the request form to align with the new commodity code structure. Plus, updates to the form's language and help text provide additional clarity. Ready to dive in? Register for a training session to kickstart your contract request process on the right foot! , Commodity & Account Code Crosswalk , In December 2023, UPST, in collaboration with the Controller’s Office, introduced the new Commodity & Account code structure. Here’s why it matters:, University-Wide Consistency:, Choose your commodity code first, and based on that, select from a shortlist of applicable account codes. This ensures consistency across the university., Automatic Linking for Efficiency:, The new structure allows for automatic linking of commodity codes for punchout orders/purchases, reducing mismatches., Quality Spend Data:, Campus and UMPO Leaders now have access to quality spend data for better decision-making. , Resources: , Use the, New Commodity & Account Code Crosswalk:, Find the appropriate commodity and account code for your purchases., See It in Action:, Watch our demo video to see how the new structure works for punchout catalog orders! Thank you to everyone who has provided constructive feedback to help make procurement processes smoother. As we move forward, your insights are invaluable. Thank you for being part of the UPST community, and here's to a successful 2024!
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New Hires, Name Title Department Lynda Caines IT Service Delivery Director UITS Steven Hachey Senior Boomi Integration Developer UITS Devon Thompson Assistant Counsel Office of General Counsel, Retiring, Name Title Department Jean Maynard Senior IT Business Operations Specialist UITS, Departures, Name Title Department Bryan Klepacki Director UMass Building Authority Gerry Leone General Counsel Office of General Counsel Jason Rowe Senior Application Specialist UITS Sara Rufli Immigration Specialist Office of General Counsel
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On Wednesday, January 10, 2024, the UMPO hosted an event to recognize those UMPO employees who received the Commonwealth’s Performance Recognition Citation and staff who celebrated milestone years of service to the University. The Commonwealth Annual Performance Recognition Program has been in place for the past thirty-nine years. This recognition is particularly meaningful because recipients…, Presentation of Awards, , Milestone Years of Service, , ,
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Taking inspiration from our 74,000 UMass students, President Meehan pauses to express his optimism for 2024, acknowledging the dedication of faculty, staff, and campus leaders throughout the past year., Read the Full Report
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UITS held a Quarterly Open Forum on December 13th. CIO Michael Milligan welcomed new employee hires, announced service anniversaries and promotions, and honored colleague-nominated Most Valued Behaviors (MVB) Program Challenge Coin Award Recipients! And of course, we ate! For our first Open Forum at 50 Washington Street, we had the very delicious opportunity to work with Simon Guy from Sebastian…, Please enjoy these pictures from the December Open Forum:
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The Employee Services Team (EST) is pleased to announce the completion of a new automation. Automation of the 1042 tax adjustments process will significantly improve processing time for 1042 adjustments for the President's Office and our campus partners. Automation will remove the requirement for manual entry into HR Direct and reduce the number of errors during data entry. In 2023, 1042…
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The Automation team has now automated a total of 15 processes, including 3 added since December 2023 benefiting UITS, A&F Employee Services Team (EST), and campus users. These 3 automations revolutionize the way data gets loaded into PeopleSoft. By automating what used to be tedious and repetitive, they empower employees to focus on meaningful work. Finance Inactivate Sponsor and Non-Sponsor…
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On Wednesday, February 14th, the DEIA (Diversity, Equity, Inclusion, and Affirmative Action) team of the UMass President's Office organized a, Lunar New Year Celebration, at our 50 Washington Office. The event aimed to educate our colleagues about the Lunar New Year and offered them the opportunity to taste some traditional dishes served during this time. Dave Cho, the Chief Procurement Officer, presented to employees, sharing some background on his Korean heritage, and explaining what the Lunar New Year signifies. 2024 is the year of the Dragon, which begins on…
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