Article II. Appendix

Section 2.01: Table I: Additional Documentation Requirements for Certain Business and Travel Expenses

Type of Expense	Additional Documentation Required
Business Meals	List of attendees, regardless of the mode of payment For each attendee provide the name, title, company, affiliation/business relationship
Conferences	Confirmation of registration Receipt for registration fee Name of registrant/attendee
Entertainment/Functions	List of attendees, regardless of the mode of payment For each attendee provide the name, title, company, affiliation/business relationship
Expenses Requiring Prior Approval	Documentation that prior approval was provided
Mileage	Documentation of mileage from resources such as MapQuest or Google Maps
Travel Expenses - General	Documentation of registration in the University Travel Registry List of additional University and non-University travelers expenses also on the trip incurred by employee being reimbursed For each attendee provide the name, title, company, affiliation/business relationship
Travel Expenses - Airfare	Receipt(s) denoting: Traveler name Travel dates Class of airfare
Travel Expenses - Lodging	Receipt(s) denoting: Traveler name Dates of room occupancy Room type Itemized costs Per night room rate Taxes Fees Other costs

All requests for expense reimbursement require the following approvals:
1. Employee’s supervisor
2. Principal Investigator and/or individual with spending approval authority whenever grants are the funding source.
3. Expenses that are noted as requiring additional and/or prior approval must be in accordance with the following Additional Approval Matrix.
Access your campus Additional Approval Matrix at the following links: