Contact the campus police or town police where the accident occurs. Complete the Auto Loss Notice that is in the vehicle or print one from the Risk Management & Insurance website. For more information, see the How to file an automobile loss form page. Both the police report and the completed Automobile Auto Loss Notice form should be submitted, as soon as possible, to the Treasurer’s Office, 333 South Street, Suite 450, Shrewsbury MA 01545. The loss notices can also be emailed to Kate Leahy at firstname.lastname@example.org or faxed to 774-455-7592.
No. The University is self-insured for damages and injuries caused to third parties and to damages done to the University State owned vehicle. It is up to the department to get their own vehicle fixed. However, an auto loss form should still be filled out and sent to the Treasurer's office. Additionally, if the other driver was at fault, a claim for repairs and/or injury should be made against the other driver's insurance company. Contact the Treasurer's Office who will handle/coordinate this claim.
The University has insurance in place for all leased vehicles. The accident MUST be reported to the University Treasurer’s Office as soon as possible. The Treasurer's Office will then contact the current auto liability insurer, and provide information regarding the loss. The insurer will then contact the appropriate department and driver to get a statement. The insurer will also advise the department where to bring the vehicle to get an appraisal.
If the University driver is at fault for the accident, the insurer will send a check, less the $1,00 deductible. The department will be responsible for a $1,000 deductible payment. If the University driver is not at fault, the insurer will send a check for the full amount of the appraisal. Once a check is received the department is responsible for having the vehicle repaired.
If you are using your own vehicle while on University business, your own insurance policy would be primary. The University's hired/non-owned policy would be secondary and cover liability only, damages or injuries to a third party.
If a University student, participating in a University sponsored event/program/group, needs to rent a vehicle specific to or for a University sponsored purpose, regardless of how they rent a vehicle, that student should rent a vehicle in the name of the University (i.e. UMASS Hiking club) and name the student as the driver. The University sponsored student group/program/event MUST also purchase the extra insurance provided by the rental agency (both liability and collision).
If you are hit by another vehicle, you may be able to make a claim against the other driver's insurance company for your injuries. You should also check Human Resources on your campus regarding a worker's compensation claim.
Student employees must be eligible to be employed and must be on the payroll at the time they are assigned the duties of driving the state-owned or leased vehicle in order to be covered under the University's liability provisions. Only employees of the University should be driving University vehicles.
Since 2001, the National Transportation Safety Board has issued several reports and warnings about the rollover propensity of 15-passenger vans. The Treasurer's Office does not recommend the use of 15 passenger vans. If you MUST rent a 15 passenger van, you NEED to purchase the collision damaged waiver and excess liability insurance offered by the rental company. Please contact the Treasurer's Office for additional information.