Purpose
This glossary is designed to be used by Human Resources Departments across the University system. The glossary includes a list of Additional Compensation earnings codes and definitions.
This glossary will be maintained and updated by the UMass President’s Office working collaboratively with the campuses.
Guidelines
- Campuses must use the additional compensation types based on the definitions in the glossary
- If a campus has a question about the applicability of an additional compensation type for a particular payment, they should contact the President’s Office Director for HR Operations
- If a campus thinks a definition in the glossary should be modified, they should contact the President’s Office Director for HR Operations
- The glossary will be maintained by the President’s Office Director for HR Operations and will be posted on the President’s Office website
- Any changes to the glossary will be communicated to the campuses
| Earning Code | Definition | Retirement Eligible |
|---|---|---|
| Add Comp Continuing Education (ACE) | Used to compensate faculty or staff for teaching in continuing education |
No |
| Add Comp Faculty (A10, A12, A25, AF1, AF2, AF3, AF4, AF5, AF6, AF7, AF8, AF9) | Used to compensate faculty who perform additional duties beyond their normal responsibilities |
No |
| Add Comp Faculty No Limits (ACF) | Used to compensate faculty for course overloads |
No |
| Add Comp Prof Staff 12% (AA1, AA2, AA3, AA5, AA6, AA7, AA8, AA9, ACP) | Used to compensate staff who perform additional duties beyond their normal responsibilities |
No |
| Additional Responsibilities/Additional Stipend (ADR, ADS) | Used to compensate an employee for work performed outside of the scope of their job |
No |
| Coordinator Stipend (DCS) | Used to compensate faculty or staff who serve as a program coordinator |
No |
| Essential Personnel Pay (EPP) | Used to compensate employees identified as essential during an emergency |
No |
| Faculty in Residence Stipend (FIR) | Used to compensate faculty who serve as Faculty-in-Residence (FIR) to implement that FIR program |
No |
| On Call (ONC) | Used to compensate employees who cover on call shifts |
Yes |
| Summer Add Comp (SA1, SA2, SA3, SA4, SA5, SAC) | Used to compensate faculty for work done in excess of their normal responsibilities specifically for summer work or work funded by grants |
No |
| Summer Add Comp NSF (NS1, NS2, NS3, NS4, NSF) | Used to compensate faculty or staff working to support activities under the National Science Foundation (NSF) grant |
No |
| Earning Code | Definition | Retirement Eligible |
|---|---|---|
| Car Allowance (CAL) | Used to compensate employees who have been granted a car allowance as part of their terms of employment as part of their contract |
No |
| Housing Allowance Payment (HAP) | Used to record housing assistance that is being paid to the employee as taxable income |
No |
| Meal Money Taxable (MMP) | Used to compensate a classified employee for meal money, taxable under the bargaining unit agreement |
No |
| Transition Relocate Allowance (MNQ, MET) | Used to compensate new hired employees for transition relocate allowance (earning code MET used when the vendor is paid via A/P check to impute the income) |
No |
| Uniform Allowance (UAP, UAT) | Used for the reimbursement of uniforms under the collective bargaining agreement (earning code UAT used when the vendor is paid via A/P check to impute the income) |
No |
| Earning Code | Definition | Retirement Eligible |
|---|---|---|
| Child Care Assistance (CAP, CCA) | Used to provide financial benefit to eligible employees to assist with the cost of obtaining child care |
No |
| Emergency Assistance Program (EAP) | Used to provide monetary assistance in emergency circumstances |
No |
| Graduate Tuition Waiver (GTW) | Used to provide graduate tuition assistance |
No |
| Group Practice (GPP, GPR) | Used for reimbursement of health insurance premiums paid for the eligible group of employees which includes faculty (Assistant Professor level and above) and executives. The reimbursement is paid every pay period in which a health insurance deduction is taken |
No |
| Industrial Accident Approved (IAI) | Used to accrue time while on workers’ compensation |
No |
| Industrial Accident Leave Partial Pay (IPA) | Used to buyback accrued time and adjust taxable wages and tax for workers’ compensation |
No |
| Industrial Accident Offset (IAO) | Used to process a manual check with negative gross and net earnings to account for the workers’ compensation check received by the Bursar |
No |
| Injured By Patient or Prisoner (IPP) | Used to pay employees who were injured by a patient or prisoner to make up for lost pay not covered by workers’ compensation |
No |
| Injured on Duty (IOD) | Used to pay police when injured while on duty (per contract) |
No |
| Life Insurance Taxable Reimburse (LIT, LIF) | Used to reimburse life insurance payments as part of the contract (earning code LIF is imputed income for life insurance paid by the university) |
No |
| Military Leave Act Pay (ADS) | Used to pay employees who is called up for Military Duty. |
No |
| Earning Code | Definition | Retirement Eligible |
|---|---|---|
| Compensatory Time Pay Up (CUP) | Used to pay unused Comp Time to an employee at the time of separation, change of status, or in accordance with union contracts. |
No |
| Holiday Comp Time Payout (HPU) | Used to pay unused Holiday time to an employee at the time of separation, change of status, or in accordance with union contracts. |
No |
| Longevity Pay Up (LUP) | Used for one-time payment to academic faculty upon retirement based on length of service |
No |
| Severance Pay (EPM) | Used for a payment made to an employee directly related to the separation of their employment |
No |
| Sick Pay Up (SPU) | Used for one-time payment of unused sick time to employees upon their retirement |
No |
| Terminal Leave Other (TLO) | Used to pay accrued personal and certain accrued comp time to an employee upon separation as dictated by policy and/or union contract |
No |
| Terminal Sick Payout (TLS) | Used to pay 20% of accrued sick balance to an employee upon their retirement |
No |
| Terminal Vacation Payout (TLV) | Used to pay accrued vacation time to an employee upon separation |
No |
| Vacation Payout (VUP) | Used to pay unused vacation time to an employee at the time of separation, change of status, or in accordance with union contracts |
No |
| VSIP Incentive (REI) | Used for a payment for an employee or faculty member who provides advanced notice of their intent to retire |
No |
| Earning Code | Definition | Retirement Eligible |
|---|---|---|
| Employee Recognition/Employee Distinction Award (ERE, EOD, ERS) | ERE/EOD - Used to recognize an employee’s exemplar performance |
No |
| Executive Performance Bonus (PRB) | Used for a discretionary performance bonus given to an executive in accordance with their individual employment contract |
No |
| Incentive Bonus (INB) | Used to recognize achievement against targeted goals |
No |
| Lump Sum Merit (LUM) | Used to make lump sum merit payments to employees |
No |
| Earning Code | Definition | Retirement Eligible |
|---|---|---|
| Bonus (BN1) | BN1 - Used for a one-time miscellaneous payment to an employee One-time Payment – |
No |
| Certification for Animal Tech (CAT) | Used to pay animal technicians for certification |
No |
| Deferred Compensation (DCD) | Used to pay an employee compensation deferred during employment |
No |
| Lump Sum Payment (LSP) | Used to make lump sum, non-merit payments to employees |
No |
| Referral Bonus (RFB) | Used to pay employees who refer new employees under the campus referral program |
No |
| Retention Bonus (RTB) | Used at time for retaining an employee. |
No |
| Royalty Payment (RTY) | Used for payment for intellectual property, which may include course development |
No |
| Settlement – Student (GVC) | Used to process a payment for students only that is the result of a settlement agreement |
No |
| Settlements and Judgement (S/J) | Used to process a payment that is the result of a settlement agreement |
No |
| Sick Leave Cash In (SCI) | Used for annual payment for active employees for unused sick time as part of their union contract |
No |
| Sign on Bonus (SNB) | Used as part of an offer to a new hire |
No |
| Student (BN3) | BN3 – Used for a one-time miscellaneous payment to a student |
No |