I am writing to provide an update regarding the On-Site Transition Team’s (OTT) continued planning for the return to on-site work for additional President’s Office employees. At this time, approximately 20% of the President’s Office workforce has returned to on-site work as part of Phase One. These employees are working on-site only 1-2 days per week, and they are working on staggered schedules to further promote social distancing.
Please note that while the OTT follows the guidelines the Commonwealth has laid out for the various phases, it does not follow the exact same timeline for the transition from one phase to another. For example, the Commonwealth as a whole moved to Phase Two on June 8th, but the President’s Office will not do so until Monday, July 6th (see below).
President’s Office Phase Two
The OTT is now seeking additional employees who are interested in returning to partial on-site work as part of Phase Two. This phase will begin the week of Monday, July 6th. Like the employees who have returned to work during Phase One, these employees may work on-site one to two days per week.
We ask that employees who are 65 years of age or older or employees who are considered to be at higher risk of severe complications from COVID-19 do not return to on-site work as part of Phase Two. Employees with questions about whether they are at higher risk should review the guidance provided by the Centers for Disease Control. The President’s Office will not prevent employees in these categories from returning to work if they choose to do so. However, we strongly advise against it.
If you are interested in returning to on-site work as part of Phase Two, please discuss it with your supervisor and contact Jacquie Kittler at email@example.com on or before Tuesday, June 30th. Employees who will be returning to on-site work will need to participate in an online Zoom training session on Wednesday, July 1st at noon. This training will outline all of the health and safety measures the President’s Office has taken in accordance with the Governor’s guidelines.
Phase Three Workforce Planning
The OTT has also begun the planning process for Phase Three. During this phase, additional employees will return to work 1-2 days per week. The criteria for which employees will return during Phase Three has not yet been determined. It is certain that Phase Three will not take place until on or after Monday, July 27th.
As is the case with Phase Two, we will ask that employees who are 65 years of age or older or employees who are considered to be at higher risk of severe complications from COVID-19 do not return to on-site work as part of Phase Three. The President’s Office will not prevent employees in these categories from returning to work if they chose to do so. However, we strongly advise against it.
As we approach the height of the summer vacation season, employees are reminded to make use of their accrued vacation time. The process for requesting and recording vacation time remains unchanged.
Thank you all for your continued hard work and commitment to the University during this difficult period. All President’s Office employee updates are posted at COVID-19 Guidance. If you have any questions, please contact your supervisor or Jacquie Kittler at firstname.lastname@example.org.