On Tuesday of this week, the President’s Office Phase One Workforce returned to on-site work in Shrewsbury and Hadley. This upcoming Monday (June 1), the Phase One Workforce will return to on-site work at One Beacon Street in Boston and Brockton. At this time, we would also like to provide an update on our continued planning for the return to on-site work for additional employees.
Expanded Phase One
In total, the Phase One Workforce currently consists of 10% of the overall workforce. However, the Governor’s guidelines allow for up to 25% of the workforce to return to on-site work during Phase One. In order to achieve a larger percentage, the On-Site Transition Team (OTT) is seeking a limited number of employees who are interested in returning to partial on-site work beginning Monday, June 8th. These employees may work on-site one to two days per week.
We ask that employees who are 65 years of age or older or employees who are considered to be at higher risk of severe complications from COVID-19 do not return to on-site work at this time. Employees with questions about whether they are at higher risk should review the guidance provided by the Centers for Disease Control. The President’s Office will not prevent employees in these categories from returning to work if they choose to do so. However, we strongly advise against it.
If you are interested in returning to on-site work as part of the expanded Phase One Workforce, please contact Jacquie Kittler at firstname.lastname@example.org on or before Wednesday, June 3rd. Employees who will be returning to on-site work during this latter part of Phase One will need to participate in an online Zoom training session on Thursday, June 4th at 12:00 pm. This training will outline all of the health and safety measures the President’s Office has taken in accordance with the Governor’s guidelines.
Phase Two Workforce Planning
The OTT is now in the planning process for “Phase Two” of returning to on-site work. During Phase Two, a majority of employees, not including those noted below, may return to partial on-site work. This will take place at some point on or after Monday, June 22nd.
Employees who do return to on-site work will do so on a staggered schedule to promote social distancing. For example, employees may be divided into two groups, with one group working on-site on Monday and Wednesday and the other group working on-site on Tuesday and Thursday. (In this example, employees would continue to work remotely the other three days per week.)
Employees who should not return to on-site work during Phase Two include:
- Employee 65 years of age or older.
- Employees who are at higher risk of severe complications from COVID-19.
The President’s Office will not prevent employees in these categories from returning to work if they chose to do so. However, we strongly advise against it.
In addition, some employees may not be able to return to work during Phase Two because they are on an approved leave under the emergency sick leave provisions or the extended family medical leave provisions of the Families First Coronavirus Response Act (FFCRA), or because they are on some other form of approved leave. Employees with questions about FFCRA should review the FFCRA FAQ.
If you have not already done so, please contact Senior Benefits Generalist Katie Temple at email@example.com on or before Friday, June 12th if you believe you will be unable to return to on-site work during Phase Two for the reasons outlined above.