Any University employee who regularly makes purchases on behalf of his/her department and has the approval of the department head is eligible for a purchase card. There is a suggested one-month probation period for new Central Administration employees before an employee may apply for a purchasing card. This probation period may be waived on a case-by-case basis.
Central Administration will provide mandatory training for cardholders new to the program or those who want to stay up to date with the rules and regulations. The employee must complete the cardholder information section of the ProCard application form.
The application is then returned to the department head who will fill out the necessary information regarding credit limits and other card controls. The department head will then forward the application to Julie Kenny for processing.
It may take 2-4 weeks to receive your purchase card. Citibank will send the card to Julie who will then contact you directly. Before you receive your card, you will be required to sign a Cardholder Agreement. Once the Cardholder Agreement is signed and returned to the ProCard Manager, a training session will be scheduled. At this time the ProCard Manager will go over the program and answer any questions you may have.
Purchase cards are automatically renewed every two years. The renewal card will be sent directly to Julie Kenny 30 days prior to the expiration date on the card. She will then forward it to the cardholder. The cardholder should immediately cut up the expired card.