Guidelines for Affirmative Action Plans Reporting Format

(Doc. T94-054)

The Affirmative Action Plans that we receive from the campuses should contain certain informative relative to the particular campus environments. In addition, each campus may have unique programs designed to fill a need at that particular location. Some of the common elements that should be included within each program submitted by a campus include:

1. Policies

   A listing of campus and Trustee policies which are applicable to the implementation of the plan.  This section should include any policies, grievance procedures, and mission statement of the affirmative action office.

2. Utilization Analysis*

   A statistical breakdown of the workforce in various categories at that campus as well as availability statistics.  (Standard systemwide data format may be developed)

3. Goals and Timetables*

   A statement of campus affirmative action goals and needs, programs which have been established to meet those goals, and a timetable to achieve certain levels of representation, etc. This section should also discuss results of efforts to achieve goals set out in the prior year’s policy. (Standard systemwide data format may be developed)

4. Dissemination of the Policy

   How the campus community is made award of the plan.

5. Programs for Particular/Groups/Protected Categories

   Description of campus initiatives designed to meet state and federal guidelines for recruitment/retention of particular categories of individuals.

6. New Programs*

   Any new programs, efforts, committees, etc. established on the campus to further the goals of affirmative action or equal opportunity.

7. Internal Audit Procedure

   The campus process for recordkeeping and use of the database to provide information on applicants, hires, employees, etc.

*Information to be included in each campus’ annual update.