Section 1.09: High-Risk Travel Destination Request Review Protocol

(proposed content for discussion)

1. Each Campus/UMPO must develop and implement a pre-departure High-Risk Travel Destination Request Review Protocol for identifying and reviewing all anticipated University Travel to or through High-Risk Destinations for the respective Campus/UMPO.
   1. Protocol should be written and publicly available for the University Travelers.
   2. Protocol should include Export Control review for Travel to International Destinations (See Section 1.11).
   3. Protocol should require the Campus Travel Risk Review Committee to review all requests from their respective Campus Travelers to High-Risk Destinations.
      1. Although TARMAC can serve as a resource for a Campus Travel Risk Review Committee, TARMAC does not play a role in the Campus Travel Risk Review Protocol.
   4. Campus Travel Risk Review Committee makes recommendation to Travel Risk Approver about approving, denying or conditionally approving Travel to High-Risk Destination.
      1. In limited circumstances, Travel Risk Approver may be required to approve, deny or conditionally approve Travel to High-Risk Destination without prior review by the Campus Travel Risk Review Committee.
   5. Travel Risk Approver approves, denies or conditionally approves Travel.
      1. Approval of Travel to High-Risk Destination.
         1. University Traveler approved to travel to a High-Risk Destination must comply with all pre-departure requirements prior to departure, including but not limited to the following:
            1. Registration of Travel in University Travel Registry, including travel itinerary.
            2. Export Control (see Section 1.11).
            3. University Device and Data requirements (see Section 1.10).
            4. Enrollment with the U.S. Department of State Smart Traveler Enrollment Program (STEP) or the equivalent citizen service of the University Traveler’s country of citizenship.
            5. Registration with the University’s travel accident and sickness insurance emergency services provider, including travel itinerary.
            6. Becoming familiar with travel-related policies and guidelines.
            7. Completing and acknowledging completion of a safety, cybersecurity and security training or briefing as required by the Campus.
               1. Briefings are provided by the Traveler’s respective Campus and may be in-person and/or through distributed materials.
         2. University Traveler approved to travel to a High-Risk Destination may also need to take the following pre-departure activities, including but not limited to the following:
            1. Enrollment with the U.S. Department of State Smart Traveler Enrollment Program (STEP) or the equivalent citizen service of the University Traveler’s country of citizenship.
            2. Registration with the University’s travel accident and sickness insurance emergency services provider, including travel itinerary.
      2. Denial of Travel to High-Risk Destination.
         1. When Travel to a High-Risk Destination is denied:
            1. Said Travel is Unauthorized Travel.
            2. Said Travel is not University Travel.
            3. Said Travel shall not be supported with University funds.
         2. Denied Travel is Unauthorized Travel.
            1. If a Traveler travels to a High-Risk Destination when the Travel has been denied, the Traveler travels:
               1. As Personal Travel
               2. In their personal capacity
               3. At Traveler’s own personal expense
               4. Without University support
                  1. The University has no obligation(s) or liability in connection with Unauthorized Travel.
                  2. Unauthorized Travel may not be eligible for support through the University emergency travel assistance program or University insurance coverage.
      3. Conditional Approval of Travel to High-Risk Destination.
         1. Travel to a High-Risk Destination may be conditionally approved pending actions by the Traveler and/or modifications to Travel.
            1. All conditional approval requirements shall be in writing and acknowledged by Traveler.
            2. Prior to departure, and within the timeframe required by the Campus, Traveler shall demonstrate in accordance with Campus processes that all conditions of travel have been met.
               1. Should conditional approval requirements not be met by the Traveler in accordance with the Campus processes and within the timeframe required by the Campus, such Travel shall be deemed denied and subject to section 1.09(a)(v)(2)(b) above.