V. Additional Compensation

Additional compensation is paid to a non-unit employee, over and above their regular rate of pay, to compensate the non-unit employee for performing additional duties for the benefit of the University that exceeds their regular job duties and are outside the scope of their job description. These additional duties must be performed in addition to, and not in place of, the employee’s regular duties and responsibilities. The performance of the additional duties must not adversely impact the employee’s obligation to perform their regular duties and responsibilities fully and satisfactorily. The performance of any additional duties that would create a conflict with M.G.L Chapter 268A, or the interests of the University of Massachusetts, or the interests of the Commonwealth of Massachusetts, is prohibited. To be eligible to earn additional compensation as outlined in this Policy, an employee must be non-unit and must be exempt from the provisions of the Federal Fair Labor Standards Act (FLSA), and in accordance with Administrative Standards that are issued to implement this Policy.

Requests to pay a non-unit employee additional compensation must be submitted to and approved by an employee’s Department Head. Such requests must then be submitted to and approved by the Chief Human Resources Officer on the relevant campus, or their designee. If the request pertains to an employee of the President’s Office, then the request must be submitted to and approved by the Chief Human Resources Officer in the President’s Office. Such requests must be approved prior to the employee performing the duties for which the additional compensation is sou.

Such requests must include:

• A brief description of the service to be provided.
• The anticipated benefit to the University.
• The department, division, or unit to be served.
• The requested amount of additional compensation and the justification for that proposed amount.
• The duration of time for which the employee would earn the additional compensation.

Such requests are subject to the approval of the Chief Human Resources Officer on the relevant campus, or their designee. If the request pertains to an employee of the President’s Office, such requests are subject to the approval of the Chief Human Resources Officer in the President’s Office. No non-unit employee may receive additional compensation until such a request has been approved.

Additional compensation may not exceed, in a given calendar year, an amount greater than 12 percent of the non-unit employee’s then current annual base salary. Compensation earned for performing the following services shall be exempt from this 12 percent cap:

• Teaching academic courses.
• Conducting summer sports programs.

Should the use of University facilities, equipment, or supplies be required to perform additional duties, approval must be obtained in advance from the appropriate Department Head, Director, Dean, or Vice Chancellor and must be in compliance with M.G.L chapter 268A. A reasonable fee may be levied by the impacted department, for use of such facilities, equipment, and supplies, and shall be determined by the Treasurer of the University, upon recommendation of the respective Department Head, Director, Dean, or Vice Chancellor.

No non-unit employee may receive additional compensation if the additional duties occur in what would be defined and/or perceived by the University as falling within the normally scheduled working hours, unless the employee requests and is granted the use of personal time, vacation time, or leave without pay. The use of such vacation time, personal time, or leave without pay may be denied if, in the opinion of the Department Head, it is impossible or impractical because of work schedules or other contingencies.